How To Fix PFM_EA_PS261 - Document &1 was replaced by &2 in Monthly Budget tables.

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_EA_PS -

• Message number: 261

• Message text: Document &1 was replaced by &2 in Monthly Budget tables.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_EA_PS261 - Document &1 was replaced by &2 in Monthly Budget tables. ?

  The SAP error message PFM_EA_PS261 indicates that a document (identified by &1) has been replaced by another document (identified by &2) in the Monthly Budget tables. This typically occurs in the context of budget management and planning within SAP, particularly in the Public Sector Management (PSM) module.
  Cause:
  
  
  Document Replacement: The primary cause of this error is that a budget document has been replaced by another document. This can happen due to various reasons, such as:
  
  Corrections or adjustments made to the budget.
  Changes in budget allocations or reclassifications.
  The original document was invalidated or canceled, and a new document was created to replace it.
  
  
  
  Data Consistency Issues: There may be inconsistencies in the data due to manual changes, system errors, or issues during data migration.
  
  
  Solution:
  
  
  Review Document Changes: Check the change history of the documents involved. You can do this by using transaction codes like FB03 (Display Document) or S_ALR_87013558 (Budget Reports) to see the details of both documents.
  
  
  Verify Budget Tables: Ensure that the Monthly Budget tables are correctly updated. You may need to run reports or transactions that refresh or validate the budget data.
  
  
  Adjust Budget Entries: If the replacement was not intended, you may need to reverse the changes made by the new document or adjust the budget entries accordingly.
  
  
  Consult with Finance Team: If you are unsure about the changes or the implications of the document replacement, consult with your finance or budget management team to understand the context and necessary actions.
  
  
  Check for Customizations: If your SAP system has customizations or enhancements, ensure that they are not causing unexpected behavior related to document handling.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting) and FMAVCR01 (Budget Availability Control) for managing and reviewing budget documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions.
  Documentation: Review SAP documentation related to budget management and document handling in the PSM module for best practices and guidelines.
  
  If the issue persists after following these steps, consider reaching out to SAP support for further assistance.