How To Fix PFM_12FI_AP155 - Object has already been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 155

• Message text: Object has already been archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FI_AP155 - Object has already been archived ?

  The SAP error message PFM_12FI_AP155, which states "Object has already been archived," typically occurs when you attempt to access or process a financial document or object that has already been archived in the SAP system. This can happen in various modules, including Accounts Payable (AP) and Financial Accounting (FI).
  Cause:
  
  Archiving Process: The object you are trying to access has been archived as part of the data archiving process in SAP. Archiving is a process used to remove data from the active database to improve performance and manage data volume.
  Incorrect Document Reference: You may be trying to reference a document that has been archived, either due to an incorrect document number or an outdated reference.
  System Configuration: The archiving settings in your SAP system may be configured to archive certain types of documents after a specific period, leading to this error when trying to access them.
  
  Solution:
  
  Check Archive Status: Verify if the document you are trying to access is indeed archived. You can do this by using transaction codes like SARA (Archive Administration) to check the status of archived objects.
  Access Archived Data: If you need to access the archived data, you can use the Archive Information System (transaction code SARI) to retrieve archived documents. This allows you to view or analyze archived data without restoring it to the active database.
  Review Document References: Ensure that you are using the correct document number or reference. Double-check the input parameters to ensure they are accurate.
  Consult with Basis Team: If you believe the archiving process is not functioning as expected, consult with your SAP Basis team to review the archiving settings and logs. They can help determine if there are any issues with the archiving jobs or configurations.
  Restore if Necessary: If you need to work with the archived document and it is critical for your operations, you may need to restore it from the archive. This process should be done with caution and typically requires administrative privileges.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how it works, the types of data that can be archived, and the implications for data retrieval.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for accessing archived data), and others related to document management.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to the error message PFM_12FI_AP155. SAP Notes often provide solutions or workarounds for known issues.
  Documentation: Review SAP documentation on archiving and document management for best practices and guidelines.
  
  By following these steps, you should be able to address the error message and understand the implications of working with archived data in SAP.