How To Fix PFM_12FI_AP128 - The document & is already paid, cannot be reversed.

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 128

• Message text: The document & is already paid, cannot be reversed.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FI_AP128 - The document & is already paid, cannot be reversed. ?

  The SAP error message PFM_12FI_AP128 indicates that the document you are trying to reverse has already been paid. This typically occurs in the context of accounts payable (AP) when you attempt to reverse a payment document that has already been settled.
  Cause:
  
  Document Status: The document in question has a status indicating that it has been fully paid. This means that the payment has been processed and the financial transaction is complete.
  Payment Run: The document may have been included in a payment run, which finalized the payment process.
  Accounting Entries: The accounting entries related to the document have been posted, making it impossible to reverse without additional steps.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Document Status: Verify the status of the document in the system. You can do this by checking the document in the relevant transaction (e.g., FB03 for viewing documents).
  
  
  Identify Payment Details: Look for any payment details associated with the document. This can be done using transaction codes like FBL1N (Vendor Line Item Display) to see if the document has been cleared.
  
  
  Uncleared Items: If you need to reverse the payment, you may need to clear the payment first. This can involve creating a reversal document or a credit memo, depending on your business process.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team. They may have specific procedures for handling such cases.
  
  
  Use Transaction Codes: Depending on your organization's configuration, you may need to use specific transaction codes to reverse payments or create adjustments. Common transaction codes include:
  
  FB08: Reverse Document
  F-02: Enter G/L Account Document (for adjustments)
  F-44: Clear Vendor
  
  
  
  Check for Configuration Issues: If this error occurs frequently, it may be worth checking if there are any configuration issues in the payment processing settings in SAP.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for more details on handling payment reversals and document statuses.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to perform reversals or adjustments in the system.
  
  By following these steps, you should be able to address the error message and proceed with the necessary financial adjustments.