How To Fix PFM_12FA031 - Document item is already cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FA - Messages for year closing process

• Message number: 031

• Message text: Document item is already cleared

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FA031 - Document item is already cleared ?

  The SAP error message PFM_12FA031, which states "Document item is already cleared," typically occurs in the context of financial transactions, particularly when dealing with clearing accounts or payment processing. This error indicates that the document item you are trying to process has already been cleared, meaning that it has been settled or reconciled with another transaction.
  Cause:
  
  Duplicate Processing: The most common cause is an attempt to clear or process a document item that has already been cleared in a previous transaction.
  Incorrect Document Reference: The document number or item you are trying to clear may not correspond to an open item, or it may have been cleared by another user or process.
  System Errors: Occasionally, system errors or inconsistencies in the database can lead to this message being triggered incorrectly.
  
  Solution:
  
  Check Document Status: Verify the status of the document item in question. You can do this by using transaction codes like FB03 (Display Document) to see if the item is indeed cleared.
  Review Clearing History: Look at the clearing history to confirm if the item has been cleared. You can use transaction FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to check the line items.
  Avoid Duplicate Actions: Ensure that you are not attempting to clear the same item multiple times. If you are working in a team, communicate with colleagues to avoid overlapping actions.
  Reversal of Clearing: If you need to reverse a clearing, you may need to use the appropriate reversal transaction (e.g., F.80 for clearing documents) to undo the previous clearing before attempting to clear again.
  Consult with SAP Support: If you believe the error is due to a system issue or if you cannot resolve it through the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03, FBL1N, FBL3N, and F.80 for managing document items and clearings.
  SAP Notes: Check SAP Notes for any updates or patches that may address this specific error message.
  User Permissions: Ensure that you have the necessary permissions to perform clearing actions, as restrictions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the PFM_12FA031 error message in SAP.