How To Fix PFM_12FA016 - Manual clearing can not be generated, required documents not found

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FA - Messages for year closing process

• Message number: 016

• Message text: Manual clearing can not be generated, required documents not found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FA016 - Manual clearing can not be generated, required documents not found ?

  The SAP error message PFM_12FA016, which states "Manual clearing cannot be generated, required documents not found," typically occurs in the context of financial transactions, particularly when attempting to manually clear open items in accounts payable or receivable. This error indicates that the system cannot find the necessary documents to perform the clearing operation.
  Causes:
  
  Missing Documents: The documents that are required for the clearing process (such as invoices, payments, or credit memos) may not exist or may have been deleted.
  Incorrect Document Status: The documents may not be in a status that allows for clearing (e.g., they may be blocked or already cleared).
  Data Inconsistencies: There may be inconsistencies in the data, such as incorrect account assignments or missing references.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the clearing process from being executed correctly.
  Authorization Issues: The user may not have the necessary authorizations to access the required documents for clearing.
  
  Solutions:
  
  Check Document Existence: Verify that the required documents for the clearing process exist in the system. You can do this by checking the relevant transaction codes (e.g., FB03 for displaying documents).
  Review Document Status: Ensure that the documents are in the correct status for clearing. If they are blocked or already cleared, you may need to resolve those issues first.
  Correct Data Inconsistencies: Investigate any inconsistencies in the data. This may involve checking account assignments, document references, and ensuring that all necessary documents are linked correctly.
  Configuration Review: Consult with your SAP configuration team to ensure that the settings related to manual clearing are correctly configured.
  User Authorizations: Check the user’s authorization profile to ensure they have the necessary permissions to perform the clearing operation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  FBL5N: Customer Line Item Display
  F-32: Clear Customer
  F-44: Clear Vendor
  
  
  SAP Notes: Search for SAP Notes related to this error message in the SAP Support Portal, as there may be specific patches or updates that address known issues.
  Documentation: Review SAP documentation or help files related to manual clearing processes for additional guidance.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.