How To Fix PFM_1164 - There is already a document for this vendor with the same reference

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_1 - Message class for POCLIS

• Message number: 164

• Message text: There is already a document for this vendor with the same reference

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_1164 - There is already a document for this vendor with the same reference ?

  The SAP error message PFM_1164, which states "There is already a document for this vendor with the same reference," typically occurs in the context of financial transactions, particularly when dealing with vendor invoices or payments. This error indicates that there is an attempt to create a new document (like an invoice or payment) for a vendor that has already been recorded with the same reference number.
  Cause:
  
  Duplicate Reference: The most common cause is that the reference number (like an invoice number) you are trying to use for the new document already exists in the system for that specific vendor.
  Data Entry Error: There may have been a mistake in entering the reference number, leading to an unintentional duplicate.
  System Configuration: In some cases, the system may be configured to prevent duplicates based on certain criteria, including vendor and reference number.
  
  Solution:
  
  
  Check Existing Documents: 
  
  Use transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to search for existing documents for the vendor using the reference number in question.
  Verify if the document you are trying to create already exists.
  
  
  
  Use a Unique Reference: 
  
  If you confirm that the reference number is indeed already in use, consider using a different, unique reference number for the new document.
  
  
  
  Correct Data Entry: 
  
  Double-check the reference number you are entering to ensure there are no typographical errors.
  
  
  
  Consult with Your Team: 
  
  If you are unsure about the reference number or the document, consult with your finance or accounting team to clarify the situation.
  
  
  
  System Configuration Review: 
  
  If this issue persists and you believe it should not be happening, it may be necessary to review the system configuration or consult with your SAP support team to ensure that the settings for duplicate checks are appropriate.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation regarding vendor invoice processing and duplicate document handling.
  User Training: Ensure that users are trained on how to properly enter vendor documents and understand the importance of unique reference numbers.
  
  By following these steps, you should be able to resolve the PFM_1164 error and proceed with your transaction.