How To Fix PFM_01CA253 - EE &1 already occupies this personnel summary place for period &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_01CA - Generic messages for developments

• Message number: 253

• Message text: EE &1 already occupies this personnel summary place for period &2 to &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_01CA253 - EE &1 already occupies this personnel summary place for period &2 to &3 ?

  The SAP error message PFM_01CA253 indicates that there is a conflict in the personnel summary data for a specific employee. The message states that the personnel summary place (or position) is already occupied by another record for the specified period. This typically occurs in the context of personnel administration or organizational management when trying to assign an employee to a position that is already filled for the given time frame.
  Cause:
  
  Overlapping Assignments: The employee is being assigned to a position that is already occupied by another employee or another assignment for the same employee during the specified period.
  Incorrect Data Entry: There may be a mistake in the data entry, such as incorrect dates or personnel numbers.
  Configuration Issues: There could be issues with the configuration of the personnel administration module that is causing the system to incorrectly identify the assignment as conflicting.
  
  Solution:
  
  Check Existing Assignments: Review the personnel assignments for the employee in question. Ensure that there are no overlapping assignments for the specified period.
  Adjust Dates: If the assignment is valid, adjust the start and end dates of the new assignment to ensure they do not overlap with existing records.
  Correct Data Entry: Verify that the personnel number and other details entered are correct. Make sure you are not mistakenly trying to assign the same employee to the same position.
  Consult with HR: If you are unsure about the assignments, consult with your HR department or the person responsible for personnel administration to clarify the situation.
  System Configuration: If the issue persists and seems to be a system error, it may require a review of the configuration settings in SAP. This may involve working with your SAP Basis or technical team.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage personnel assignments.
  Documentation: Refer to SAP Help documentation for more details on personnel administration and handling personnel assignments.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance, especially if it appears to be a system bug or configuration issue.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.