How To Fix /PF1/MSG_RD204 - Record ID &1: NAME4 too long (&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_RD -

• Message number: 204

• Message text: Record ID &1: NAME4 too long (&2)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_RD204 - Record ID &1: NAME4 too long (&2) ?

  The SAP error message /PF1/MSG_RD204 Record ID &1: NAME4 too long (&2) typically indicates that a field in a record, specifically the NAME4 field, exceeds the maximum allowed length. This error is often encountered in the context of data processing or data uploads, particularly when dealing with master data records such as customer or vendor records.
  Cause:
  
  Field Length Exceeded: The NAME4 field is designed to hold a specific number of characters (usually 40 characters in many SAP configurations). If the data being processed exceeds this limit, the error will be triggered.
  Data Upload Issues: This error can occur during data uploads from external systems or during batch processing where the data does not conform to the expected format or length.
  Incorrect Data Entry: Manual data entry errors where users input more characters than allowed in the NAME4 field.
  
  Solution:
  
  Check Data Length: Review the data being processed to ensure that the NAME4 field does not exceed the maximum length. If it does, truncate the data or modify it to fit within the allowed limit.
  Data Validation: Implement validation checks in your data upload processes to catch these errors before they cause issues. This can be done through data cleansing or validation scripts.
  Adjust Data Mapping: If you are importing data from an external system, ensure that the mapping of fields is correct and that the source data adheres to the length restrictions of the target SAP fields.
  Review Configuration: If necessary, review the configuration of the relevant data structures in SAP to ensure that they are set up correctly and that the field lengths are appropriate for your business needs.
  
  Related Information:
  
  Field Definitions: The NAME4 field is often used for additional name information in customer or vendor master records. Understanding its purpose can help in determining how to handle the data.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that provide guidance on handling specific errors.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like SE11 for data dictionary, SE37 for function modules) that can help you analyze the data structure and field definitions.
  Testing: After making changes, conduct thorough testing to ensure that the error does not recur and that the data integrity is maintained.
  
  By addressing the root cause of the error and implementing preventive measures, you can effectively resolve the /PF1/MSG_RD204 error and ensure smoother data processing in your SAP environment.