How To Fix /PF1/MSG_PO_P520 - Payment item &1 has status &2; back posting is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_P -

• Message number: 520

• Message text: Payment item &1 has status &2; back posting is not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_P520 - Payment item &1 has status &2; back posting is not possible ?

  The SAP error message /PF1/MSG_PO_P520 indicates that there is an issue with a payment item in the system, specifically that the payment item has a status that prevents back posting. This typically occurs in the context of financial transactions, such as accounts payable or receivable, where certain statuses of payment items restrict further actions like back posting.
  Cause:
  The error message is triggered when you attempt to back post a payment item that is in a status that does not allow for this action. Common statuses that might lead to this error include:
  
  The payment item has already been cleared or settled.
  The payment item is in a status that indicates it has been processed or finalized.
  The payment item is locked due to other transactions or processes.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status of the Payment Item: 
  
  Use transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to check the status of the payment item in question. 
  
  
  
  Identify the Reason for the Status:
  
  Determine why the payment item is in its current status. This may involve checking if it has been cleared, if there are any related documents, or if it is locked by another process.
  
  
  
  Correct the Status if Possible:
  
  If the payment item is in a status that can be reversed or changed (e.g., it was mistakenly cleared), you may need to reverse the clearing or make adjustments to the document.
  
  
  
  Consult with Your Finance Team:
  
  If you are unsure about how to proceed or if the payment item should remain in its current status, consult with your finance or accounting team. They may have specific procedures for handling such cases.
  
  
  
  Use Transaction Codes for Further Analysis:
  
  You can use transaction codes like FBRA (Reset Cleared Items) or FBL3N (G/L Account Line Item Display) to analyze and potentially rectify the situation.
  
  
  
  Check for System Locks:
  
  Ensure that there are no system locks or ongoing processes that might be preventing changes to the payment item.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for more detailed information on payment item statuses and back posting procedures.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform back posting actions in the system.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP directly for further assistance.