How To Fix /PF1/MSG_PO_BAPI_RE034 - Database entry could not be found

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_BAPI_RE -

• Message number: 034

• Message text: Database entry could not be found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_BAPI_RE034 - Database entry could not be found ?

  The SAP error message /PF1/MSG_PO_BAPI_RE034 indicates that a database entry could not be found when trying to execute a BAPI (Business Application Programming Interface) related to purchase orders. This error typically occurs in scenarios where the system is trying to access or manipulate data that does not exist in the database.
  Causes:
  
  Missing Data: The most common cause is that the purchase order (PO) or related data (like vendor, material, etc.) does not exist in the database.
  Incorrect Input Parameters: The parameters being passed to the BAPI may be incorrect or incomplete, leading to the system being unable to find the required data.
  Authorization Issues: The user executing the BAPI may not have the necessary authorizations to access the data.
  Data Deletion: The data might have been deleted or archived, making it unavailable for the BAPI call.
  Configuration Issues: There may be configuration issues in the system that prevent the BAPI from functioning correctly.
  
  Solutions:
  
  Verify Data Existence: Check if the purchase order or related data exists in the database. You can do this by using transaction codes like ME23N (Display Purchase Order) to see if the PO is available.
  Check Input Parameters: Ensure that the parameters being passed to the BAPI are correct and complete. Review the documentation for the specific BAPI you are using to confirm the required fields.
  User Authorizations: Verify that the user has the necessary authorizations to access the data. You may need to consult with your SAP security team to check the user's roles and authorizations.
  Review Deletion/Archiving: If the data was deleted or archived, you may need to restore it or check the archiving settings to ensure that the data is accessible.
  Debugging: If you have access to the development environment, you can debug the BAPI call to see where it fails and what data it is trying to access.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that might address this specific error message or provide additional troubleshooting steps.
  
  Related Information:
  
  BAPI Documentation: Review the official SAP documentation for the specific BAPI you are using to understand its parameters and expected behavior.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME21N (Create Purchase Order), and ME22N (Change Purchase Order) for troubleshooting.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  If the issue persists after trying the above solutions, it may be necessary to involve your SAP Basis or development team for further investigation.