How To Fix /PF1/MSG_PO_BAPI_PO636 - Payment order &1/&2/&3 depends on AM response and can not be rejected

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_BAPI_PO -

• Message number: 636

• Message text: Payment order &1/&2/&3 depends on AM response and can not be rejected

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_BAPI_PO636 - Payment order &1/&2/&3 depends on AM response and can not be rejected ?

  The SAP error message /PF1/MSG_PO_BAPI_PO636 indicates that a payment order is dependent on an AM (Accounts Management) response and cannot be rejected. This typically occurs in the context of payment processing within SAP, particularly when dealing with payment orders that are linked to certain conditions or approvals.
  Cause:
  
  
  Dependency on AM Response: The payment order you are trying to reject is currently in a state where it is waiting for a response from Accounts Management. This could be due to various reasons, such as:
  
  The payment order is still being processed or is in a pending state.
  There are conditions or approvals that need to be met before the payment order can be rejected.
  The payment order may have already been processed or is in a status that does not allow for rejection.
  
  
  
  Status of Payment Order: The payment order may have a status that restricts rejection, such as being in a "Completed" or "Processed" state.
  
  
  Solution:
  
  
  Check Payment Order Status: Review the status of the payment order in the SAP system. You can do this by navigating to the relevant transaction (e.g., F110 for payment processing) and checking the status of the payment order.
  
  
  Wait for AM Response: If the payment order is indeed waiting for a response from Accounts Management, you may need to wait until the response is received before attempting to reject the payment order again.
  
  
  Consult with Accounts Management: If you believe that the payment order should not be dependent on an AM response, consult with your Accounts Management team to clarify the situation and determine if any actions can be taken to expedite the response.
  
  
  Review Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings related to payment processing and AM responses to ensure they align with your business processes.
  
  
  Error Handling: If the error persists and you cannot resolve it through the above steps, consider reaching out to your SAP support team or consulting SAP documentation for further troubleshooting steps.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F110 (Automatic Payment Transactions), FBL1N (Vendor Line Item Display), and FBL3N (G/L Account Line Item Display) to monitor and manage payment orders.
  SAP Notes: Check for any SAP Notes related to this error message or payment processing issues, as they may provide additional insights or patches.
  User Authorization: Ensure that you have the necessary authorizations to perform actions on payment orders, as restrictions may also lead to errors.
  
  By following these steps, you should be able to address the error message and understand the underlying issues related to the payment order in question.