How To Fix /PF1/MSG_PO395 - You are not authorized to delete the order

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 395

• Message text: You are not authorized to delete the order

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO395 - You are not authorized to delete the order ?

  The SAP error message /PF1/MSG_PO395 indicates that a user is attempting to delete a purchase order (PO) but does not have the necessary authorization to perform this action. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to delete purchase orders. This could be due to missing roles or insufficient permissions assigned to the user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the transaction code used to delete the order.
  Document Status: The purchase order may be in a status that does not allow deletion (e.g., if it has been partially delivered or invoiced).
  Custom Authorization Checks: There may be custom authorization checks implemented in the system that restrict the deletion of purchase orders based on certain criteria.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization object is missing.
  Review the user’s roles and authorizations in transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorization, a security administrator or SAP Basis consultant should modify the user’s roles to include the required authorization objects (e.g., M_BEST_BSA, M_BEST_EKO, etc.) for deleting purchase orders.
  
  
  
  Review Purchase Order Status:
  
  Check the status of the purchase order to ensure it is eligible for deletion. If it has been partially delivered or invoiced, it may need to be reversed or canceled instead of deleted.
  
  
  
  Consult with SAP Security Team:
  
  If you are not authorized to change roles or permissions, contact your SAP security team or administrator to request the necessary changes.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the proper procedures for handling purchase orders, including the implications of deletion and the necessary authorizations.
  
  
  
  Related Information:
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for purchase order management in SAP. Common objects include:
  
  M_BEST_BSA (Purchasing Document: Authorization for Purchase Order)
  M_BEST_EKO (Purchasing Document: Authorization for Purchase Order by Vendor)
  
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  ME22N: Change Purchase Order (to check the order status)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors or purchase order management.
  
  
  By following these steps, you should be able to resolve the authorization issue related to the error message /PF1/MSG_PO395.