How To Fix /PF1/MSG_PO385 - Item has already been assigned to an outgoing payment order

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 385

• Message text: Item has already been assigned to an outgoing payment order

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO385 - Item has already been assigned to an outgoing payment order ?

  The SAP error message /PF1/MSG_PO385 indicates that an item has already been assigned to an outgoing payment order. This typically occurs in the context of accounts payable when you attempt to process a payment for an invoice or a vendor item that has already been included in a payment run.
  Cause:
  
  Duplicate Assignment: The item you are trying to process has already been linked to a payment order, which means it cannot be processed again.
  Payment Run Issues: The payment run may have been executed, and the item was included in that run, leading to this error when trying to reprocess it.
  Incorrect Document Status: The document may be in a status that does not allow for further payment processing.
  
  Solution:
  
  
  Check Payment History: Review the payment history for the specific item or invoice to confirm if it has already been processed. You can do this by checking the payment documents or using transaction codes like FBL1N (Vendor Line Item Display) to see the status of the invoice.
  
  
  Remove from Payment Order: If the item was mistakenly included in a payment order, you may need to reverse or remove it from the payment order. This can typically be done in the payment run transaction (e.g., F110 for automatic payment transactions) by adjusting the selection criteria or manually deselecting the item.
  
  
  Check Document Status: Ensure that the document status allows for further processing. If the document is already cleared or paid, you will need to handle it accordingly.
  
  
  Consult with Finance Team: If you are unsure about the status of the payment or how to proceed, consult with your finance or accounting team for guidance on how to handle the specific case.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to investigate the issue further:
  
  FBL1N for vendor line items
  FB03 for displaying document details
  F110 for payment run processing
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation or help files related to payment processing and vendor management for additional insights.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.