How To Fix /PF1/MSG_PO036 - Item was created by process &1 - &2

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 036

• Message text: Item was created by process &1 - &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO036 - Item was created by process &1 - &2 ?

  The SAP error message /PF1/MSG_PO036 Item was created by process &1 - &2 typically indicates that a purchase order item was created through a specific process, and it cannot be modified or deleted through standard means because it is linked to that process. This is often seen in scenarios where the item is part of a workflow or automated process, such as a purchase requisition that has been converted into a purchase order.
  Cause:
  
  Process-Driven Creation: The item was created by a specific process (e.g., a purchase requisition, a contract, or an automated procurement process).
  System Restrictions: SAP has built-in restrictions to prevent changes to items that are part of a process to maintain data integrity and consistency.
  Workflow Dependencies: The item may be tied to a workflow that requires certain conditions to be met before modifications can be made.
  
  Solution:
  
  Check the Process: Identify the process that created the item. You can do this by checking the document flow or the history of the purchase order.
  Use the Correct Transaction: If you need to make changes, ensure you are using the appropriate transaction or process that corresponds to the creation method of the item.
  Consult with Workflow Administrator: If the item is part of a workflow, consult with the workflow administrator to understand the implications of modifying the item and to see if any approvals or changes are needed.
  Review Authorization: Ensure that you have the necessary authorizations to make changes to the purchase order or item in question.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for further assistance, especially if this is impacting business operations.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME22N (Change Purchase Order) or ME23N (Display Purchase Order) to view the details of the purchase order.
  Document Flow: Use the document flow feature to trace back to the original document that created the purchase order item.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Manuals: Refer to SAP user manuals or training materials for guidance on handling purchase orders and understanding the implications of process-driven item creation.
  
  By following these steps, you should be able to address the error message and understand the context in which it occurs.