How To Fix PE868 - Unable to process cost assignment &3 for employee &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 868

• Message text: Unable to process cost assignment &3 for employee &1 &2

What causes this issue?

The system was unable to create or modify the "Cost Distribution"
infotype (0027) with 100% of the costs to controlling area and cost
center &V3& for employee &V1& in the temporary assignment period &V2&.
Possible causes are that the data is locked by another process or that a
recorded already existed. This may apply to only part of the temporary
assignment period.
Message regarding creation/change: &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the cost assignment in the "Maintain HR Master Data" transaction
(PA30).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PE868 - Unable to process cost assignment &3 for employee &1 &2 ?

  The SAP error message PE868 "Unable to process cost assignment &3 for employee &1 &2" typically occurs in the context of payroll processing or time management when the system is unable to assign costs to a specific employee for a particular cost center or internal order. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Invalid Cost Assignment: The cost assignment specified (e.g., cost center, internal order) may not be valid or may not exist in the system.
  Missing Master Data: The employee master data may be incomplete or missing necessary information related to cost assignments.
  Authorization Issues: The user processing the payroll or time data may not have the necessary authorizations to access or modify the cost assignment.
  Configuration Issues: There may be configuration issues in the payroll or time management settings that prevent the system from processing the cost assignment correctly.
  Period Lock: The payroll period may be locked, preventing any changes or processing related to cost assignments.
  
  Solutions:
  
  Check Cost Assignment: Verify that the cost assignment (cost center, internal order) specified in the error message is valid and exists in the system.
  Review Employee Master Data: Ensure that the employee master data is complete and correctly configured, particularly in relation to cost assignments.
  Authorization Check: Confirm that the user has the necessary authorizations to perform the actions related to the cost assignment.
  Configuration Review: Review the configuration settings in the payroll or time management module to ensure they are set up correctly for cost assignments.
  Unlock Period: If the payroll period is locked, consult with your SAP administrator to unlock the period if necessary, or wait until the period is open for processing.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or PC00_MXX_CALC (Payroll Calculation) to investigate the issue further.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to payroll processing and cost assignment to ensure compliance with best practices.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP community forums for additional insights.