How To Fix PE694 - New shift cannot be inserted for the employee

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 694

• Message text: New shift cannot be inserted for the employee

What causes this issue?

Inserting a new shift for the employee &V1& can not be carried out in
this case.

System Response

The system rejects the insertion of a new shift because the employee
&V1& is not available for the entire day.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PE694 - New shift cannot be inserted for the employee ?

  The SAP error message PE694 ("New shift cannot be inserted for the employee") typically occurs in the context of time management or personnel administration when trying to assign a new shift to an employee. This error can arise due to several reasons, and understanding the cause is essential for finding a solution.
  Causes of Error PE694
  
  
  Shift Overlap: The new shift you are trying to assign overlaps with an existing shift for the employee. SAP does not allow overlapping shifts.
  
  
  Invalid Shift Assignment: The shift you are trying to assign may not be valid for the employee based on their work schedule or other constraints.
  
  
  Employee Status: The employee may be in a status that does not allow for new shifts to be assigned (e.g., inactive, on leave).
  
  
  Configuration Issues: There may be configuration settings in the SAP system that restrict the assignment of shifts under certain conditions.
  
  
  Time Management Settings: The employee's time management settings may not allow for the insertion of new shifts due to specific rules or policies.
  
  
  Solutions to Error PE694
  
  
  Check Existing Shifts: Review the employee's current shift assignments to ensure that the new shift does not overlap with any existing shifts. If it does, you will need to adjust the existing shifts.
  
  
  Validate Shift Assignment: Ensure that the shift you are trying to assign is valid for the employee. Check if the shift is part of the employee's work schedule and complies with any applicable rules.
  
  
  Review Employee Status: Confirm that the employee is in an active status and eligible to have shifts assigned. If the employee is on leave or inactive, you may need to wait until they return to assign new shifts.
  
  
  Check Configuration Settings: Consult with your SAP administrator or HR configuration team to review any settings that may be preventing the assignment of new shifts. Adjustments may be needed in the configuration.
  
  
  Consult Time Management Policies: Review the time management policies in place for the employee's group or department. Ensure that the new shift complies with these policies.
  
  
  Use Transaction Codes: Utilize relevant SAP transaction codes (like PA30 for maintaining HR master data) to check and modify employee records and shift assignments.
  
  
  Related Information
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  
  Documentation: Refer to SAP documentation for Time Management and Personnel Administration for detailed guidelines on shift assignments and configurations.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the PE694 error and implement a solution to resolve it.