How To Fix PE684 - Entry can be changed but not deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 684

• Message text: Entry can be changed but not deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PE684 - Entry can be changed but not deleted ?

  The SAP error message PE684 ("Entry can be changed but not deleted") typically occurs in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system has restrictions on deleting certain entries, often due to data integrity rules or dependencies in the system.
  Cause:
  
  Data Integrity Rules: The entry you are trying to delete may be linked to other data records or processes that require it to remain intact for consistency.
  Status of the Record: The record may be in a status that does not allow deletion. For example, if the record is part of a completed payroll run or is linked to historical data.
  Authorization Issues: The user may not have the necessary permissions to delete the entry.
  Configuration Settings: Certain configurations in the system may prevent deletion of specific types of entries, such as infotypes related to employee data.
  
  Solution:
  
  Check Dependencies: Review the entry to see if it is linked to other records or processes. If it is, you may need to address those dependencies first.
  Change Instead of Delete: If the entry cannot be deleted, consider whether it can be changed or marked as inactive instead. This is often a suitable workaround.
  Review User Authorizations: Ensure that the user attempting to delete the entry has the necessary authorizations. If not, consult with your SAP security team to adjust permissions.
  Consult Configuration Settings: If you have access to the configuration settings, check if there are any rules that prevent deletion of the specific entry type. Adjustments may be needed based on business requirements.
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data) to check the status of the entry and make necessary changes.
  
  Related Information:
  
  Infotypes: Understand the specific infotype related to the entry you are trying to delete. Each infotype has its own rules regarding deletion.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide guidance.
  Documentation: Refer to SAP documentation for HCM to understand the implications of deleting or changing entries in personnel administration.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or reach out to SAP directly for further assistance.