How To Fix PE682 - Employee already assigned, shift cannot be inserted

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 682

• Message text: Employee already assigned, shift cannot be inserted

What causes this issue?

You cannot insert a shift because the employee has already been
assigned to a requirements record to cover the requirements.

System Response

The system does not allow you to enter a shift here.

How to fix this error?

If you still want to change the requirements assignment of the
employee, delete the employee's valid requirements assignment for this
day. You find this function by choosing Edit -> Assignments -> Display.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PE682 - Employee already assigned, shift cannot be inserted ?

  The SAP error message PE682 ("Employee already assigned, shift cannot be inserted") typically occurs in the context of time management or personnel scheduling within the SAP system. This error indicates that the employee you are trying to assign to a shift is already assigned to another shift during the same time period. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Overlapping Shifts: The employee is already scheduled for another shift that overlaps with the new shift you are trying to insert.
  Incorrect Time Entry: The time entries for the shifts may have been incorrectly entered, leading to conflicts.
  Configuration Issues: There may be configuration settings in the SAP system that prevent overlapping shifts for employees.
  
  Solutions:
  
  
  Check Existing Assignments:
  
  Review the employee's current shift assignments to identify any overlaps. You can do this by checking the employee's schedule in the SAP system.
  
  
  
  Adjust Shift Timing:
  
  If the new shift is necessary, consider adjusting the timing of the existing shift or the new shift to eliminate the overlap.
  
  
  
  Use Different Employees:
  
  If the shift cannot be adjusted, consider assigning the shift to a different employee who is available.
  
  
  
  Review Configuration Settings:
  
  Consult with your SAP HR or Time Management consultant to review the configuration settings related to shift assignments. There may be settings that need to be adjusted to allow for more flexibility in scheduling.
  
  
  
  Error Handling:
  
  If the error persists, check for any custom validations or enhancements that may be causing the issue. Sometimes, custom code can lead to unexpected behavior.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PT50 (Display Time Evaluation).
  Documentation: Refer to SAP Help documentation for Time Management and Personnel Administration for more detailed guidance on managing shifts and resolving conflicts.
  User Roles: Ensure that the user attempting to make the changes has the appropriate permissions to modify shift assignments.
  
  Conclusion:
  Resolving the PE682 error involves identifying the cause of the conflict, adjusting shift assignments, and ensuring that the system configuration supports the desired scheduling practices. If necessary, involve your SAP support team for further assistance.