How To Fix PE637 - There are attendances or absences during the temporary assignment period

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 637

• Message text: There are attendances or absences during the temporary assignment period

What causes this issue?

You want to delgate employee &v3& in the period from &v1& to &v2&.
However, there are absences or attendances for employee &v1& in this
period.

System Response

Because of the existing data records, you cannot enter the delegation
from &v1& to &v2&.

How to fix this error?

First, delete the existing absences or attendances for employee &v3& in
the period from &v1& to &v2&, or change the delegation period so that
no absences or attendances are affected.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PE637 - There are attendances or absences during the temporary assignment period ?

  The SAP error message PE637 indicates that there are attendances or absences recorded for an employee during a temporary assignment period, which can cause issues when trying to process certain HR-related actions, such as transferring or reassigning the employee.
  Cause:
  The error typically arises when:
  
  An employee has recorded attendance or absence entries that overlap with the dates of a temporary assignment.
  The system does not allow changes to the employee's assignment status while there are active attendance or absence records.
  
  Solution:
  To resolve the PE637 error, you can take the following steps:
  
  
  Check Attendance/Absence Records:
  
  Review the employee's attendance and absence records in the relevant time frame. You can do this using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Identify any entries that fall within the temporary assignment period.
  
  
  
  Adjust or Delete Records:
  
  If there are entries that should not be there, consider adjusting or deleting them. Ensure that any changes comply with your organization's policies and procedures.
  If the attendance or absence is valid, you may need to wait until the temporary assignment period is over before making changes.
  
  
  
  Consult with HR:
  
  If you are unsure about how to proceed, consult with your HR department or the person responsible for managing employee records. They can provide guidance on how to handle the situation appropriately.
  
  
  
  Use the Correct Transaction:
  
  Ensure you are using the correct transaction for the action you are trying to perform. Sometimes, using the wrong transaction can lead to errors.
  
  
  
  System Configuration:
  
  If the issue persists, it may be necessary to check the system configuration or consult with your SAP support team to ensure that the system is set up correctly to handle temporary assignments and related attendance/absence records.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for more details on handling temporary assignments and managing attendance/absence records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Training: Consider training for HR personnel on managing temporary assignments and understanding the implications of attendance and absence records.
  
  By following these steps, you should be able to resolve the PE637 error and proceed with the necessary HR actions.