How To Fix PE542 - Daily work schedule and absence cannot be entered at the same time

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 542

• Message text: Daily work schedule and absence cannot be entered at the same time

Self-Explanatory Message

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• What is the cause and solution for SAP error message PE542 - Daily work schedule and absence cannot be entered at the same time ?

  The SAP error message PE542, which states "Daily work schedule and absence cannot be entered at the same time," typically occurs in the context of time management and personnel administration within SAP HR (Human Resources) modules. This error arises when there is an attempt to enter both a daily work schedule and an absence for the same time period for an employee, which is not allowed in the system.
  Cause:
  
  Conflicting Entries: The primary cause of this error is that the system detects overlapping entries where both a daily work schedule and an absence are being recorded for the same time frame. For example, if an employee is scheduled to work on a particular day but is also marked as absent (e.g., sick leave or vacation) for that same day, the system will trigger this error.
  Configuration Issues: There may be configuration settings in the SAP system that do not allow for simultaneous entries of work schedules and absences.
  
  Solution:
  
  Review Entries: Check the time entries for the employee in question. Ensure that there are no overlapping records for daily work schedules and absences. You may need to adjust the entries to ensure that only one type of record exists for the specified time period.
  Correct Absence Types: If an absence is being recorded, ensure that it is correctly categorized and does not conflict with the daily work schedule.
  Use Time Evaluation: If you are using time evaluation, ensure that the time evaluation process is correctly configured to handle absences and work schedules without conflicts.
  Consult with HR/Payroll Team: If you are unsure about the entries or how to resolve the conflict, consult with your HR or payroll team for guidance on how to properly enter time data in SAP.
  System Configuration: If the issue persists, it may be necessary to review the configuration settings in the SAP system related to time management and absence management. This may require the assistance of an SAP HR consultant or system administrator.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  Documentation: Review SAP documentation related to time management and absence management for best practices on how to enter time data correctly.
  Training: If this error is common in your organization, consider providing training for users on how to properly enter work schedules and absences in SAP to avoid future occurrences.
  
  By following these steps, you should be able to resolve the PE542 error and ensure that time entries are correctly recorded in the SAP system.