How To Fix PB031 - The record was recorded historically.

SAP Error Message - Details

• Message type: E = Error

• Message class: PB - PD: Message IDs Org. Management

• Message number: 031

• Message text: The record was recorded historically.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PB031 - The record was recorded historically. ?

  The SAP error message PB031, which states "The record was recorded historically," typically occurs in the context of personnel administration or payroll processing. This message indicates that the system is trying to process a record that has already been marked as historical, meaning it is no longer active for current processing.
  Cause:
  
  Historical Record: The record in question has been set to a historical status, which means it is not available for current transactions or updates.
  Data Entry Error: There may have been an attempt to modify or enter data for a record that should not be changed because it is historical.
  Incorrect Date: The date being used for the transaction may fall within a period that has already been closed or archived.
  
  Solution:
  
  Check Record Status: Verify the status of the record in question. If it is indeed historical, determine if it needs to be reactivated or if the transaction should be performed on a different record.
  Use Correct Dates: Ensure that the dates being used for the transaction are within the active period of the employee's record.
  Consult with HR/Payroll: If you are unsure about the status of the record or how to proceed, consult with your HR or payroll department for guidance on how to handle historical records.
  Transaction Type: Make sure you are using the correct transaction type for the action you are trying to perform. Some transactions are only valid for active records.
  System Configuration: In some cases, the configuration of the SAP system may need to be reviewed to ensure that historical records are being handled correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to personnel administration and payroll processing for more detailed information on handling historical records.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or a consultant for further investigation.