How To Fix PA312 - Not all advertisements/vacancies displayed due to lack of authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 312

• Message text: Not all advertisements/vacancies displayed due to lack of authorization

What causes this issue?

You do not have display authorization for all of the vacancies assigned
to the job advertisements.

System Response

You will only be allowed to view advertisements that have at least one
vacancy you are authorized to display and advertisements that have no
vacancies assigned. For each advertisement, you will only see the
vacancies for which you have display authorization.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PA312 - Not all advertisements/vacancies displayed due to lack of authorization ?

  The SAP error message PA312 indicates that not all advertisements or vacancies are displayed due to a lack of authorization. This typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of personnel administration and recruitment.
  Cause:
  The error is usually caused by insufficient authorization for the user trying to access certain advertisements or vacancies. This can happen due to:
  
  User Role Configuration: The user may not have the necessary roles or permissions assigned to view specific advertisements or vacancies.
  Authorization Objects: The relevant authorization objects that control access to recruitment data may not be properly configured for the user.
  Organizational Structure: The user may be restricted from viewing vacancies that are outside their organizational unit or area of responsibility.
  
  Solution:
  To resolve the PA312 error, you can take the following steps:
  
  
  Check User Roles:
  
  Ensure that the user has the appropriate roles assigned in the SAP system. This can be done by an administrator through transaction code SU01 (User Maintenance).
  Verify that the roles include the necessary authorizations for accessing recruitment advertisements and vacancies.
  
  
  
  Review Authorization Objects:
  
  Check the relevant authorization objects (e.g., P_ORGIN, P_RECRUIT) to ensure that the user has the necessary permissions to view the advertisements.
  You can use transaction code SU53 to analyze the last authorization check and identify which authorizations are missing.
  
  
  
  Organizational Assignment:
  
  Ensure that the user is assigned to the correct organizational units that correspond to the vacancies they are trying to access.
  This can be checked in the user’s master data or through the organizational management module.
  
  
  
  Consult with Security Team:
  
  If you are not able to resolve the issue, consult with your SAP security team or BASIS team. They can help in reviewing and adjusting the authorization settings as needed.
  
  
  
  Testing:
  
  After making changes, have the user log out and log back in to see if the issue is resolved. It may also be helpful to test with a different user who has the necessary authorizations to confirm that the issue is indeed related to permissions.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on authorization issues in the recruitment module.
  Documentation: Review SAP documentation related to authorization management in HCM to understand how to configure roles and permissions effectively.
  Training: Consider providing training for users on how to navigate the recruitment module and understand the implications of authorization settings.
  
  By following these steps, you should be able to identify and resolve the issue causing the PA312 error message in SAP.