How To Fix PA223 - Please check the applicant and employee data

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 223

• Message text: Please check the applicant and employee data

This error has occurred for any of several reasons:
The <LS>PRELI</> feature is incorrect or has not been generated.
Infotype 4005 <LS>Applicant's Personnel Number</> has not been
maintained.
The personnel number stored in infotype 4005 <LS>Applicant's Personnel
Number</> does not exist.
You want to create the vacancy assignment in a time period where the
applicant does not have any record in infotype 4000 <LS>Applicant
Actions</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PA223 - Please check the applicant and employee data ?

  The SAP error message PA223 ("Please check the applicant and employee data") typically occurs in the context of personnel administration and recruitment processes. This error indicates that there is an issue with the data related to an applicant or employee that needs to be addressed before proceeding with a specific action, such as hiring or processing personnel actions.
  Causes of Error PA223
  
  
  Missing or Incomplete Data: Required fields in the applicant or employee record may be missing or incomplete. This can include personal information, employment history, or qualifications.
  
  
  Data Inconsistencies: There may be inconsistencies in the data, such as mismatched dates, incorrect formatting, or invalid entries.
  
  
  Status Issues: The applicant or employee may be in a status that does not allow for the action you are trying to perform (e.g., an applicant may not be in a "ready for hire" status).
  
  
  Authorization Issues: The user may not have the necessary authorizations to view or edit the applicant or employee data.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly, affecting how applicant or employee data is processed.
  
  
  Solutions to Error PA223
  
  
  Check Data Completeness: Review the applicant or employee record to ensure that all required fields are filled out correctly. Pay special attention to mandatory fields in the relevant infotypes.
  
  
  Validate Data Consistency: Look for any inconsistencies in the data, such as incorrect date formats or invalid entries. Correct any discrepancies found.
  
  
  Review Status: Ensure that the applicant or employee is in the correct status for the action you are trying to perform. If necessary, update the status accordingly.
  
  
  Authorization Check: Verify that you have the necessary permissions to access and modify the applicant or employee data. If not, contact your system administrator for assistance.
  
  
  Consult Configuration Settings: If you suspect a configuration issue, consult with your SAP HR module administrator or technical team to review the relevant settings.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (such as PA30 for maintaining HR master data) to access and review the data directly.
  
  
  Error Logs: Check the system logs for any additional error messages or details that may provide more context about the issue.
  
  
  Related Information
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to error PA223. SAP frequently updates its knowledge base with solutions for common errors.
  
  
  Documentation: Refer to SAP documentation for guidance on managing applicant and employee data, including best practices for data entry and maintenance.
  
  
  Training: If you are frequently encountering this error, consider additional training on SAP HR processes to better understand data requirements and system functionality.
  
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the PA223 error in SAP.