How To Fix PA160 - First entry of applicant data only using fast entry

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 160

• Message text: First entry of applicant data only using fast entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PA160 - First entry of applicant data only using fast entry ?

  The SAP error message PA160 ("First entry of applicant data only using fast entry") typically occurs in the context of the Personnel Administration module when you are trying to enter applicant data in a way that is not allowed by the system's configuration. This error is specifically related to the fast entry screen for applicant data, which is designed to streamline the data entry process.
  Cause:
  The error arises when:
  
  You are attempting to enter applicant data without using the fast entry screen, which is required for the first entry of applicant data.
  The system is configured to only allow the first entry of applicant data through the fast entry method.
  
  Solution:
  To resolve this error, you should:
  
  Use the Fast Entry Screen: Ensure that you are using the correct transaction code for fast entry of applicant data. The typical transaction code for fast entry is PA30 or PA40, depending on your specific SAP configuration.
  Check Configuration: If you are unsure about the configuration or the correct process, consult with your SAP HR administrator or a colleague familiar with the system. They can provide guidance on how to access the fast entry screen correctly.
  Data Entry: Make sure that you are entering the required fields correctly in the fast entry screen. The system may have specific mandatory fields that need to be filled out.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) for managing applicant data.
  User Roles and Authorizations: Ensure that you have the necessary permissions to enter applicant data. Sometimes, user roles can restrict access to certain functionalities.
  SAP Documentation: Refer to SAP Help documentation or user manuals for detailed instructions on using the fast entry screens and handling applicant data.
  Training: If you frequently encounter issues with data entry, consider seeking additional training on SAP HR processes to improve your understanding and efficiency.
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.