How To Fix PA119 - Applicant number does not exist (Choose initial entry action)

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 119

• Message text: Applicant number does not exist (Choose initial entry action)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PA119 - Applicant number does not exist (Choose initial entry action) ?

  The SAP error message PA119 ("Applicant number does not exist (Choose initial entry action)") typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with applicant management in the recruitment process. This error indicates that the system cannot find the applicant number you are trying to access or process.
  Causes:
  
  Non-existent Applicant Number: The applicant number you are trying to access may not exist in the system. This could be due to a typo or an incorrect number being entered.
  Data Deletion: The applicant record may have been deleted or archived, making it unavailable for access.
  Authorization Issues: The user may not have the necessary permissions to view or access the applicant data.
  Incorrect Action: The action being performed may not be appropriate for the current state of the applicant record.
  
  Solutions:
  
  Verify Applicant Number: Double-check the applicant number you are entering to ensure it is correct. Look for any typographical errors.
  Check Data Existence: Use transaction codes like PA30 (Maintain HR Master Data) or PB10 (Maintain Applicant Data) to search for the applicant and confirm whether the record exists.
  Review Deletion/Archiving: If the applicant record has been deleted or archived, you may need to restore it or check with your HR team to see if it can be retrieved.
  Check Authorizations: Ensure that your user role has the necessary permissions to access applicant data. If not, contact your system administrator to adjust your authorizations.
  Choose Initial Entry Action: If you are in a specific transaction that requires an initial entry action, navigate back to the initial screen and select the appropriate action to create or view an applicant.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PB10 for applicant management and PA30 for HR master data.
  User Roles and Authorizations: Understanding user roles and authorizations in SAP can help prevent access issues.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Refer to SAP documentation or user manuals for guidance on managing applicants and understanding the recruitment process.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.