How To Fix P2504 - Actual break duration &1 is less than specified duration &2

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 504

• Message text: Actual break duration &1 is less than specified duration &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message P2504 - Actual break duration &1 is less than specified duration &2 ?

  The SAP error message P2504, which states "Actual break duration &1 is less than specified duration &2," typically occurs in the context of time management or attendance management within the SAP system. This error indicates that the actual break time recorded for an employee is shorter than the break time that was specified in the system.
  Cause:
  
  Incorrect Break Time Entry: The user may have entered a break duration that is shorter than what is defined in the system.
  Configuration Issues: The break duration settings in the system may not align with the actual practices or agreements in place.
  Time Evaluation Settings: The time evaluation process may not be configured correctly, leading to discrepancies in break duration calculations.
  User Error: The employee or manager may have mistakenly recorded the break time incorrectly.
  
  Solution:
  
  Verify Break Duration: Check the actual break duration recorded for the employee and compare it with the specified duration in the system. Ensure that the entries are correct.
  Adjust Break Settings: If the specified break duration is incorrect, you may need to adjust the configuration settings in the SAP system to reflect the correct break duration.
  Review Time Evaluation Configuration: Ensure that the time evaluation settings are correctly configured to handle breaks as per the organizational policies.
  User Training: Provide training to employees and managers on how to correctly enter break times to avoid future discrepancies.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific configuration settings related to break durations.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PT60 (Time Evaluation) to review and correct time entries.
  Time Management Module: This error is often related to the Time Management module in SAP, which handles employee attendance, breaks, and time evaluations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on configuration settings.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By addressing the root cause of the error and ensuring that the break durations are correctly configured and entered, you can resolve the P2504 error effectively.