How To Fix OL685 - Status of inherited elements cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: OL - Workflow object types: Run-time system

• Message number: 685

• Message text: Status of inherited elements cannot be changed

What causes this issue?

Setting a release level is only possible for local components of an
object type. Inherited components must be released in the corresponding
supertyp.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OL685 - Status of inherited elements cannot be changed ?

  The SAP error message OL685, which states "Status of inherited elements cannot be changed," typically occurs in the context of SAP's Project System (PS) or similar modules where elements inherit statuses from their parent elements. This error indicates that you are trying to change the status of a project element that is inheriting its status from a higher-level element, and such changes are not allowed.
  Cause:
  
  Status Inheritance: In SAP, certain project elements (like WBS elements or network activities) inherit their status from their parent elements. If the parent element has a status that does not allow changes (e.g., "Completed" or "Closed"), the child elements cannot have their statuses changed either.
  System Configuration: The system may be configured to prevent changes to inherited statuses to maintain data integrity and consistency across project structures.
  User Permissions: The user may not have the necessary permissions to change the status of the project elements.
  
  Solution:
  
  Check Parent Status: Review the status of the parent element. If the parent element is in a status that does not allow changes, you will need to change the status of the parent element first (if applicable) before attempting to change the child element's status.
  Change Status of Parent Element: If you have the necessary permissions, change the status of the parent element to a status that allows for changes (e.g., "In Progress" or "Open"). After that, you should be able to change the status of the child elements.
  Review Configuration: If you believe the status inheritance should be modified, consult with your SAP administrator or configuration team to review the settings related to status management in your project structure.
  User Permissions: Ensure that you have the appropriate permissions to change the statuses of the elements. If not, contact your system administrator to request the necessary access.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific notes related to error OL685, as there may be updates or patches that address this issue.
  Documentation: Refer to the SAP documentation for Project System (PS) or the relevant module you are working with to understand how status management works and the implications of status inheritance.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like CJ20N for project management) to navigate and manage project elements effectively.
  
  If the issue persists after following these steps, consider reaching out to SAP support or your internal IT support team for further assistance.