How To Fix OIO002 - System error: too many document flow records during goods receipt

SAP Error Message - Details

• Message type: E = Error

• Message class: OIO - Remote Logistics

• Message number: 002

• Message text: System error: too many document flow records during goods receipt

What causes this issue?

The goods receipt transaction has exceeded the maximum number of flow
records allowed for processing deliveries during goods receipt.
This function forms part of the Remote Logistics Management application.
The flow records form the link between the goods receipt items and the
original purchase documents. The current maximum number of flow records
is 99 999, and even though it is possible to split goods receipt items
within this process it is extremely unlikely that this limit is
exceeded.

System Response

The transaction is terminated.

How to fix this error?

Try starting the transaction again.
If you are processing large amounts of data, try breaking it down into
smaller amounts.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OIO002 - System error: too many document flow records during goods receipt ?

  The SAP error message OIO002, which indicates "System error: too many document flow records during goods receipt," typically occurs when the system encounters an excessive number of document flow records associated with a goods receipt transaction. This can happen due to various reasons, such as:
  Causes:
  
  High Volume of Transactions: If there are a large number of goods receipts or related transactions for a particular material or purchase order, it can lead to an overflow of document flow records.
  Configuration Issues: Incorrect configuration in the system related to document flow management can lead to this error.
  Database Limitations: The underlying database may have limitations on the number of records it can handle for a specific transaction type.
  Custom Development: If there are custom developments or enhancements that manipulate document flow records, they may inadvertently cause this issue.
  
  Solutions:
  
  Review Document Flow: Check the document flow for the specific material or purchase order to identify if there are an unusually high number of records. You can do this using transaction codes like ME23N (Display Purchase Order) or MB03 (Display Material Document).
  Archiving Old Records: If the document flow is excessively large, consider archiving old or unnecessary records to reduce the load on the system.
  Database Optimization: Work with your database administrator to optimize the database and ensure it can handle the volume of records efficiently.
  Configuration Review: Review the configuration settings related to document flow and ensure they are set up correctly. This may involve checking settings in the Materials Management (MM) module.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  Consult SAP Support: If the issue persists, consider reaching out to SAP Support for assistance. They can provide insights based on the specific version of SAP you are using and any known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like MB1A (Goods Withdrawal), MB1B (Transfer Posting), and MB1C (Other Goods Receipts) to understand how document flows are created.
  Monitoring Tools: Use monitoring tools within SAP to keep track of document flow records and identify any patterns that may lead to this error.
  Performance Tuning: Regularly perform performance tuning on your SAP system to ensure it can handle high transaction volumes without errors.
  
  By addressing the underlying causes and implementing the suggested solutions, you should be able to resolve the OIO002 error and prevent it from occurring in the future.