How To Fix OB123 - Required entry (state code or alternate location) not made

SAP Error Message - Details

• Message type: E = Error

• Message class: OB - IS-OIL Downstream TDP messages

• Message number: 123

• Message text: Required entry (state code or alternate location) not made

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message OB123 - Required entry (state code or alternate location) not made ?

  The SAP error message OB123, which states "Required entry (state code or alternate location) not made," typically occurs in the context of configuring or using the SAP system for financial transactions, particularly in relation to tax codes or location data.
  Cause:
  This error usually arises when:
  
  Missing Configuration: The state code or alternate location has not been defined in the system for the relevant transaction or master data.
  Incomplete Master Data: The master data for a customer, vendor, or material may be incomplete, lacking necessary fields such as state codes or location information.
  Tax Configuration: If the system is set up to require state codes for tax calculations, and these codes are not provided, the error will occur.
  
  Solution:
  To resolve the OB123 error, you can take the following steps:
  
  
  Check Master Data:
  
  Navigate to the relevant master data (e.g., customer or vendor) and ensure that the state code or alternate location is filled in.
  For customers, you can check this in the customer master record (transaction code XD02 for general data or FD02 for company code data).
  For vendors, use transaction code XK02.
  
  
  
  Review Configuration:
  
  Go to the configuration settings for tax codes and ensure that the necessary state codes are defined.
  Use transaction code OBD2 to check the tax codes and ensure that they are correctly assigned to the relevant country and state.
  
  
  
  Maintain State Codes:
  
  If state codes are missing, you can add them using transaction code OBD2 or through the relevant configuration path in SPRO (SAP Project Reference Object).
  Ensure that the state codes are correctly linked to the appropriate country and that they comply with local tax regulations.
  
  
  
  Check Transaction Data:
  
  If the error occurs during a specific transaction (e.g., invoice posting), review the transaction data to ensure that all required fields are filled out correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on the configuration of state codes and tax settings.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as XD02, FD02, OBD2, and SPRO for configuration.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to make changes to master data and configuration settings.
  
  By following these steps, you should be able to identify and resolve the cause of the OB123 error in your SAP system.