How To Fix OA925 - You do not have authorization to archive this document type

SAP Error Message - Details

• Message type: E = Error

• Message class: OA - SAP ArchiveLink: Messages for SAP ArchiveLink

• Message number: 925

• Message text: You do not have authorization to archive this document type

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message OA925 - You do not have authorization to archive this document type ?

  The SAP error message OA925, which states "You do not have authorization to archive this document type," typically occurs when a user attempts to archive a document but lacks the necessary authorizations for the specific document type in question. This can happen in various SAP modules, particularly in the context of document management and archiving.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to perform archiving for the specific document type.
  Document Type Restrictions: The document type may have specific restrictions set in the system that limit who can archive it.
  Role Configuration: The user's role may not include the necessary permissions for archiving operations.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction SU01 to review the user's roles and authorizations.
  
  
  
  Review Authorization Objects:
  
  The relevant authorization objects for archiving typically include S_ARCHIVE (for archiving) and S_DATA (for data access). Ensure that the user has the necessary permissions for these objects.
  Check if the user has the required authorization for the specific document type being archived.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, a system administrator or security officer should modify the user's roles to include the required permissions.
  This may involve adding the user to a role that has the necessary authorizations or creating a custom role that includes the required permissions.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to user roles, contact your SAP security team or administrator to request the necessary authorizations.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and back in, then attempt the archiving process again to verify that the issue is resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation for details on authorization objects and roles related to archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  S_USER_AUTH: To check user authorizations.
  PFCG: To manage roles and authorizations.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance on authorization for archiving.
  
  By following these steps, you should be able to resolve the OA925 error and successfully archive the document type in question.