How To Fix OA416 - Document type & reserved for outgoing documents / archive files

SAP Error Message - Details

• Message type: E = Error

• Message class: OA - SAP ArchiveLink: Messages for SAP ArchiveLink

• Message number: 416

• Message text: Document type & reserved for outgoing documents / archive files

What causes this issue?

You selected a document type whose format is reserved for outgoing
documents or archive files.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please select another document type.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OA416 - Document type & reserved for outgoing documents / archive files ?

  The SAP error message OA416 indicates that a specific document type is reserved for outgoing documents or archive files. This error typically arises when there is an attempt to process a document type that is not allowed for the operation being performed, often in the context of document management or archiving.
  Cause:
  
  Document Type Configuration: The document type you are trying to use is configured in the system to be reserved for outgoing documents or archiving purposes. This means that it cannot be used for the operation you are attempting (e.g., creating or modifying a document).
  Authorization Issues: The user may not have the necessary authorizations to perform actions on the specified document type.
  System Settings: The system settings or configuration may have been changed, leading to restrictions on certain document types.
  
  Solution:
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for document types in SAP (transaction code OAC2 or similar).
  Verify if the document type in question is indeed set to be reserved for outgoing documents or archiving.
  If necessary, change the configuration to allow the document type for the intended operation.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the appropriate authorizations to work with the document type.
  You may need to consult with your SAP security team to adjust roles and permissions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to document management and archiving to understand the implications of the document type settings.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking configurations and authorizations, consider reaching out to SAP support for further assistance. They can provide insights based on the specific version and configuration of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OAC2 (Document Type Configuration) and OAC3 (Document Type Assignment).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or workarounds.
  Documentation: Review the SAP Help Portal for detailed information on document management and archiving processes.
  
  By following these steps, you should be able to identify the cause of the OA416 error and implement a suitable solution.