How To Fix O9538 - Change/reverse not possible; shipmt. cost. doc. created at shipment st &1

SAP Error Message - Details

• Message type: E = Error

• Message class: O9 - IS-Oil: TD - Scheduling, loading, delivery confirmation

• Message number: 538

• Message text: Change/reverse not possible; shipmt. cost. doc. created at shipment st &1

What causes this issue?

If the shipment cost document was created after loading confirmation,
changes to loading details are not possible.

System Response

Error, no further processing.

How to fix this error?

Do one of the following to perform loading confirmation again.
If the shipment costing is fully transferred, reverse the
posting/transfer and delete the shipment cost document.
If shipment costing is not yet transferred, delete the shipment cost
document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O9538 - Change/reverse not possible; shipmt. cost. doc. created at shipment st &1 ?

  The SAP error message O9538 indicates that a change or reversal of a shipment cost document is not possible because a shipment cost document has already been created for the shipment at the specified shipment stage. This typically occurs in the context of logistics and transportation management within SAP.
  Cause:
  
  Shipment Cost Document Created: The primary reason for this error is that a shipment cost document has already been generated for the shipment. This document is usually created after the shipment has been processed, and it contains the costs associated with that shipment.
  Status of Shipment: The shipment may be in a status that does not allow for changes or reversals. For example, if the shipment has been completed or invoiced, changes may be restricted.
  System Configuration: There may be specific configurations or settings in the SAP system that prevent changes to shipment cost documents once they are created.
  
  Solution:
  
  Check Shipment Status: Verify the status of the shipment. If the shipment is completed or has been invoiced, you may need to follow the appropriate procedures for handling completed shipments.
  Reverse Shipment Cost Document: If you need to reverse the shipment cost document, you may need to first reverse or cancel the shipment itself, depending on your business processes.
  Consult Documentation: Review the SAP documentation or help files related to shipment processing and cost document management for specific instructions on how to handle this situation.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VT01N (Create Shipment), VT02N (Change Shipment), and VT03N (Display Shipment) to manage shipments effectively.
  Customizing Settings: Check the customizing settings in SPRO related to shipment processing and cost document creation to ensure they align with your business requirements.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to shipment documents, as restrictions may be in place based on user roles.
  
  By following these steps, you should be able to address the error message O9538 and manage your shipment cost documents effectively.