How To Fix O1595 - Reversed GR has already been invoiced - deletion of PO item not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 595

• Message text: Reversed GR has already been invoiced - deletion of PO item not possible

What causes this issue?

The system has determined that there exists an invoice for the reversed
goods receipt.

System Response

The system could not set the deletion indicator in purchase order
&V1& item &V2&.

How to fix this error?

Please first post a credit memo for the goods receipt cancellation,
then manually set the deletion indicator to 'X' for the purchase order.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1595 - Reversed GR has already been invoiced - deletion of PO item not possible ?

  The SAP error message O1595, which states "Reversed GR has already been invoiced - deletion of PO item not possible," typically occurs in the context of a Purchase Order (PO) when you attempt to delete a line item that has already been invoiced after a Goods Receipt (GR) has been reversed. This situation can arise in various scenarios, such as when there are discrepancies in inventory or when a return process is involved.
  Cause:
  
  Invoicing After Reversal: The error indicates that there has been an invoice posted against a goods receipt that has since been reversed. In SAP, once an invoice is posted, the system locks the related PO item to maintain data integrity.
  Data Integrity: SAP enforces strict rules to ensure that financial and inventory data remains consistent. Deleting a PO item that has been invoiced can lead to inconsistencies in accounting and inventory records.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Invoice Status: Verify if the invoice has been posted against the goods receipt. You can do this by checking the invoice document in the system.
  
  
  Reverse the Invoice: If the invoice is incorrect or needs to be adjusted, you may need to reverse the invoice first. This can be done using transaction codes like MIRO (for invoice verification) or FB08 (for reversing a financial document).
  
  
  Delete the PO Item: Once the invoice has been successfully reversed, you should be able to delete the PO item without encountering the error.
  
  
  Consult with Finance: If you are unsure about reversing the invoice or if it affects financial reporting, consult with your finance team or SAP support for guidance.
  
  
  Use Transaction Codes: Familiarize yourself with relevant transaction codes:
  
  ME22N: Change Purchase Order
  MIRO: Invoice Verification
  FB08: Reverse Document
  
  
  
  Related Information:
  
  Documentation: Review SAP documentation or help files related to Purchase Order processing and invoice verification for more detailed procedures.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles: Ensure that you have the necessary authorizations to perform the actions required to reverse invoices or delete PO items.
  
  Preventive Measures:
  
  Training: Ensure that users involved in procurement and invoicing processes are adequately trained on the implications of reversing goods receipts and invoices.
  Process Review: Regularly review and audit procurement processes to minimize errors that could lead to such situations.
  
  By following these steps, you should be able to resolve the O1595 error and manage your Purchase Orders effectively.