How To Fix O1561 - Archiving (&1), summary record does not exist for info structure &2

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 561

• Message text: Archiving (&1), summary record does not exist for info structure &2

DEFINE &RELTXT& = '"Archiving reload function"'
DEFINE &DELTXT& = '"Archiving delete function"'

What causes this issue?

Missing summary record during &RELTXT&.
During the "delete function" of archiving the summary record was built
for specified key combination. If the archived data should be reloaded
later, the summary record should be update. The reason for the missing
summary record can be, that an older version of archiving data should
be restored into the database. This old version data were archived with
an older version of archiving programs, which doesn't create the
summary record at the time of &DELTXT&.
The update was attempted with the following key (only a part):
&V3& &V4&

System Response

Information during &RELTXT& of info structures.

How to fix this error?

Reload ALL already archived data if you want to use the summary record
functionality and repeat the archiving for this data
OR ignore this message if you don't interested in summary information
about old (already archived) data

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1561 - Archiving (&1), summary record does not exist for info structure &2 ?

  The SAP error message O1561 indicates that there is an issue with archiving data related to an information structure. Specifically, the message states that a summary record does not exist for the specified information structure. This can occur during the archiving process when the system is unable to find the necessary summary records that are required for the archiving operation.
  Cause:
  
  Missing Summary Records: The most common cause of this error is that the summary records for the specified information structure have not been created or have been deleted.
  Incorrect Configuration: There may be a configuration issue with the information structure or the archiving settings.
  Data Inconsistency: There could be inconsistencies in the data that prevent the system from finding the required records.
  Archiving Object Not Set Up Properly: The archiving object may not be set up correctly, leading to issues when trying to archive data.
  
  Solution:
  
  Check Summary Records: Verify if the summary records for the specified information structure exist. You can do this by using transaction codes like SARA (Archive Administration) or SARI (Archive Information System) to check the status of the archiving process and the records.
  Recreate Summary Records: If the summary records are missing, you may need to recreate them. This can often be done by running the relevant report or transaction that generates these records.
  Review Configuration: Check the configuration settings for the information structure and the archiving object. Ensure that everything is set up correctly according to the requirements.
  Data Consistency Check: Perform a data consistency check to identify any inconsistencies that may be causing the issue. This can involve running specific reports or using transaction codes to analyze the data.
  Consult Documentation: Refer to SAP documentation or notes related to the specific information structure and archiving object for any additional troubleshooting steps or known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA for archiving administration, SARI for the archive information system, and SASD for data archiving.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message O1561. SAP frequently updates its knowledge base with solutions for common problems.
  Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance. Provide them with detailed information about the error, including the specific information structure and any steps you have already taken to resolve the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.