How To Fix O1560 - Archiving (&1) has removed summary record from info structure &2

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 560

• Message text: Archiving (&1) has removed summary record from info structure &2

DEFINE &RELTXT& = '"Archiving reload function"'
DEFINE &DELTXT& = '"Archiving delete function"'

What causes this issue?

The &RELTXT& recalculates the values from the info structure &V1&. In
this case the results of all value fields was zero and therefore the
summary record created in &DELTXT& is no longer necessary. The summary
record of this key combination will be recreate again during &DELTXT&
if the key combination should be archived again.
The update was attempted with the following key (only a part):
&V3& &V4&

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Information during &RELTXT& of info structures.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1560 - Archiving (&1) has removed summary record from info structure &2 ?

  The SAP error message O1560 indicates that an archiving process has removed a summary record from an information structure. This typically occurs in the context of data archiving in SAP, where older data is moved to an archive to improve system performance and manage data volume.
  Cause:
  The error message O1560 is triggered when:
  
  An archiving job has successfully executed and removed summary records from the specified information structure.
  The system is trying to access or process data that has already been archived and is no longer available in the active database.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Archiving Status: Verify if the archiving process was completed successfully. You can do this by checking the archiving logs in transaction SARA or using the relevant archiving object.
  
  
  Review Info Structure: Ensure that the information structure you are trying to access is still valid and that you are not trying to access data that has been archived. You can check the configuration of the info structure in transaction MCS2 or similar.
  
  
  Rebuild Summary Records: If necessary, you may need to rebuild the summary records. This can often be done by running a report or transaction that recalculates the summary data based on the current data in the database.
  
  
  Adjust Reporting: If you are running reports that rely on the summary records, consider adjusting the report to account for the archived data or to exclude the summary records that have been removed.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object and information structure for more detailed guidance.
  
  
  Contact SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help with the specific error message and your system configuration.
  
  
  Related Information:
  
  Archiving Objects: Each archiving object in SAP has specific configurations and processes. Understanding the archiving object related to the info structure can provide insights into how data is managed.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), MCS2 (for info structure), and others that may help in managing and troubleshooting archiving issues.
  SAP Notes: Search for SAP Notes related to the specific error message or archiving object for additional solutions or patches that may address the issue.
  
  By following these steps, you should be able to address the O1560 error and ensure that your SAP system continues to function smoothly.