How To Fix O1265 - A call-off with deleted items (eg. & &) exists for contract &

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 265

• Message text: A call-off with deleted items (eg. & &) exists for contract &

What causes this issue?

For the contract that is to be deassigned from the exchange agreement,
there are purchase call-offs that only contain deleted items.
It is still possible to deassign the contract, but it should be noted
that the exchange-specific data in the call-offs will not be deleted.
Do not reactivate the items in the call-offs, because the assignment to
the exchange is no longer valid.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1265 - A call-off with deleted items (eg. & &) exists for contract & ?

  The SAP error message O1265 indicates that there is a call-off (or release order) associated with a contract that contains deleted items. This situation typically arises in the context of purchasing and contract management within SAP, where a contract may have been modified, and certain items have been deleted, but there are still existing call-offs that reference those deleted items.
  Cause:
  
  Deleted Items in Contract: The contract has items that have been deleted, but there are still call-offs that reference these items.
  Inconsistent Data: The system is unable to process the contract or call-off due to the inconsistency created by the deletion of items.
  Contract Modifications: Changes made to the contract after the call-offs were created can lead to this error if the items in the call-off are no longer valid.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Call-Offs: Review the call-offs associated with the contract to identify which items are causing the issue. You can do this by navigating to the relevant transaction (e.g., ME33K for contracts) and checking the related call-offs.
  
  
  Restore Deleted Items: If the deleted items are still needed, consider restoring them in the contract. This may involve re-adding the items to the contract.
  
  
  Delete or Modify Call-Offs: If the deleted items are no longer needed, you may need to delete or modify the call-offs that reference these items. Ensure that any changes made are in line with your organization's procurement policies.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance on handling contracts and call-offs in your version of SAP.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to analyze and manage contracts and call-offs:
  
  ME33K: Display Contract
  ME32K: Change Contract
  ME33L: Display Call-Off
  ME32L: Change Call-Off
  
  
  
  Check for Updates: Ensure that your SAP system is up to date, as some issues may be resolved in newer patches or versions.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Manuals: Refer to user manuals or training materials for guidance on managing contracts and call-offs.
  SAP Community: Engage with the SAP Community for insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the O1265 error and ensure that your contract and call-off data is consistent and valid.