How To Fix O1040 - Attention: & qty. changed manually, see reference documents/QS

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 040

• Message text: Attention: & qty. changed manually, see reference documents/QS

What causes this issue?

The quantity has been manually changed. Please see reference
(follow-on) documents.

System Response

In the quantity schedule, you can usually only maintain the scheduled
quantity at a value less than or equal to the item quantity (other
qty.fields are locked). With this function (built-in Report ROIACM00),
you can correct the &V1& quantity in whatever way you choose.

How to fix this error?

Avoid manual changes, use them only as a last resort to correct values.
If it is necessary to change the quantity manually using ROIACM00,
first go to document maintenance to check if the relevant document is
locked (ROIACM00 does not use separate enqueue logic), then start a
second session and start the report by entering an update parameter and
the special function, "CHRQ". The function might be necessary when
quantities are to be called, before the corresponding Qty.schedule has
been created (if the Qty. schedule is created subsequently, call-offs
which have already been made are not taken into account).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1040 - Attention: & qty. changed manually, see reference documents/QS ?

  The SAP error message O1040, which states "Attention: & qty. changed manually, see reference documents/QS," typically occurs in the context of quality management (QM) or inventory management processes. This message indicates that the quantity of a material has been manually changed in the system, and it is prompting the user to review the reference documents related to the change.
  Cause:
  
  Manual Quantity Change: The most direct cause of this error is that a user has manually adjusted the quantity of a material in a transaction, such as during a goods receipt, goods issue, or inventory adjustment.
  Quality Inspection: If the material is subject to quality inspection, the system may flag any manual changes to ensure that the integrity of the quality process is maintained.
  Configuration Settings: Certain configuration settings in the SAP system may trigger this message when quantities are altered.
  
  Solution:
  
  Review Reference Documents: The first step is to check the reference documents or logs associated with the transaction. This can provide insights into what changes were made and why.
  Verify Quantity Changes: Ensure that the manual changes made to the quantity are valid and necessary. If the changes were made in error, you may need to revert them.
  Consult with Quality Management: If the material is part of a quality inspection process, consult with the quality management team to ensure that the changes do not violate any quality protocols.
  System Configuration: If this message is appearing frequently and is causing disruptions, it may be worth reviewing the system configuration settings related to quantity changes and quality management to see if adjustments are needed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MIGO (Goods Movement), MI01 (Physical Inventory Document), or QA32 (Quality Inspection Lot) to navigate through the processes related to the error.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Training: Ensure that users are trained on the proper procedures for handling quantity changes, especially in contexts where quality management is involved.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.