How To Fix NR621 - Deletion only possible if status is initial

SAP Error Message - Details

• Message type: E = Error

• Message class: NR - Number ranges

• Message number: 621

• Message text: Deletion only possible if status is initial

What causes this issue?

You have attempted to delete an interval, whise number status is not
initial.

System Response

This is not done for security reasons.

How to fix this error?

Branch to number status maintenance.
Set the number status to '0'.
Branch to interval maintenance.
Delete the interval.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NR621 - Deletion only possible if status is initial ?

  The SAP error message NR621 ("Deletion only possible if status is initial") typically occurs when you attempt to delete a number range object or a number range interval that is not in the initial status. This means that the number range you are trying to delete has already been used or is in a state that does not allow deletion.
  Cause:
  
  Used Number Ranges: The number range you are trying to delete has already been assigned to documents or records in the system.
  Non-initial Status: The number range object or interval is not in the initial state, meaning it has been activated or used in some way.
  Configuration Issues: There may be configuration settings that prevent the deletion of the number range.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Usage: Verify if the number range has been used. You can do this by checking the relevant tables or transactions that utilize this number range. If it has been used, you will need to consider whether you can archive or delete the associated records before attempting to delete the number range.
  
  
  Reset Status: If the number range is not used but still shows a non-initial status, you may need to reset its status. This can often be done through the configuration settings in the number range management.
  
  
  Consult Documentation: Review the SAP documentation or help files related to number range management for specific instructions on how to handle deletions.
  
  
  Use Transaction Codes: Use transaction codes like SNRO (for number range objects) or SNUM (for number range intervals) to manage and check the status of number ranges.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is a production environment.
  
  
  Related Information:
  
  Number Range Management: Understanding how number ranges work in SAP is crucial. Number ranges are used to generate unique identifiers for various objects (like documents, invoices, etc.) in the system.
  Transaction Codes: Familiarize yourself with transaction codes related to number range management, such as:
  
  SNRO: Number Range Object Maintenance
  SNUM: Number Range Interval Maintenance
  
  
  Documentation: Always refer to the latest SAP Help Portal or SAP Notes for updates and detailed instructions regarding number range management.
  
  By following these steps, you should be able to identify the cause of the NR621 error and take appropriate action to resolve it.