How To Fix NOTE260 - You are not authorized to maintain this document

SAP Error Message - Details

• Message type: E = Error

• Message class: NOTE - Status and note messages

• Message number: 260

• Message text: You are not authorized to maintain this document

What causes this issue?

You have selected a document in a package for which you have no
authorization.

System Response

The document is displayed only.

How to fix this error?

Get the authorization from your System administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NOTE260 - You are not authorized to maintain this document ?

  The SAP error message "NOTE260: You are not authorized to maintain this document" typically indicates that the user does not have the necessary authorization to perform the action they are attempting on a specific document within the SAP system. This can occur in various modules, such as MM (Materials Management), SD (Sales and Distribution), or others, depending on the context of the document.
  Cause:
  
  Authorization Issues: The user’s role or profile does not include the necessary authorizations to edit or maintain the document in question.
  Document Status: The document may be in a status that restricts changes (e.g., it may be locked or in a completed state).
  User Role Configuration: The user may not be assigned to the correct user group or role that has the required permissions.
  Transaction Code Restrictions: The specific transaction code being used may have restrictions based on user roles.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after receiving the error to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Review the user’s roles and authorizations in transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify User Roles:
  
  If you have the necessary permissions, you can modify the user’s roles to include the required authorizations. This may involve adding the user to a different role or modifying an existing role.
  If you do not have the necessary permissions, contact your SAP security administrator or the person responsible for user management in your organization.
  
  
  
  Document Status:
  
  Check the status of the document to ensure it is not locked or in a state that prevents editing. If it is locked, you may need to unlock it or change its status.
  
  
  
  Consult with SAP Security Team:
  
  If you are unsure about the required authorizations or how to proceed, consult with your SAP security team or BASIS team for assistance.
  
  
  
  Training and Documentation:
  
  Ensure that users are trained on the proper procedures for maintaining documents and understand the authorization requirements.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that pertain to the document type you are trying to maintain. Common authorization objects include F_BKPF_BES for accounting documents, M_MATE_MAR for material master data, etc.
  SAP Notes: Check SAP Notes for any updates or specific guidance related to the error message. You can search for relevant notes in the SAP Support Portal.
  Transaction Codes: Familiarize yourself with transaction codes related to document maintenance in your specific module (e.g., ME22N for changing purchase orders, VA02 for changing sales orders).
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.