How To Fix NI161 - The item of settlement document list &1 is not available in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: NI - Document index processing

• Message number: 161

• Message text: The item of settlement document list &1 is not available in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message NI161 - The item of settlement document list &1 is not available in the system ?

  The SAP error message NI161, which states "The item of settlement document list &1 is not available in the system," typically occurs in the context of settlement documents in SAP, particularly when dealing with financial transactions or project settlements. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Document Deletion: The settlement document may have been deleted or archived, making it unavailable for processing.
  Incorrect Document Number: The document number referenced in the error message may be incorrect or mistyped.
  Authorization Issues: The user may not have the necessary authorizations to view or access the specified settlement document.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data integrity that prevent the system from retrieving the document.
  System Configuration: The system may not be configured correctly to handle the specific type of settlement document being referenced.
  
  Solutions:
  
  Verify Document Existence: Check if the settlement document with the specified number exists in the system. You can do this by using transaction codes like SE16 or SE16N to look up the relevant tables (e.g., BKPF for accounting documents).
  Check for Deletion/Archiving: If the document has been deleted or archived, you may need to restore it or check the archiving settings.
  Correct Document Number: Ensure that the document number you are using is correct. Double-check for any typographical errors.
  User Authorizations: Verify that the user has the necessary authorizations to access the settlement document. This may involve checking roles and permissions in the user profile.
  Data Consistency Check: Run consistency checks or reports to identify any data integrity issues. You may need to consult with your SAP Basis or technical team for assistance.
  Consult Documentation: Review SAP documentation or notes related to the specific transaction or module you are working with for any known issues or additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16, SE16N, FB03 (to display documents), and KSB1 (to display cost center reports).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message number in the SAP Support Portal.
  Support: If the issue persists after trying the above solutions, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the NI161 error in SAP.