How To Fix NI101 - Entries were created for &1 documents in the index

SAP Error Message - Details

• Message type: E = Error

• Message class: NI - Document index processing

• Message number: 101

• Message text: Entries were created for &1 documents in the index

What causes this issue?

The report has created the document index (info structure S111)
sucessfully and finished processing the document range.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can display info structure S111 using transaction SE16 (Data
Browser).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NI101 - Entries were created for &1 documents in the index ?

  The SAP error message NI101 indicates that there are entries created for a certain number of documents in the index, which typically relates to the SAP Archive Information System (AS) or the SAP Document Management System (DMS). This message is often associated with issues in the indexing process of archived documents.
  Cause:
  
  Indexing Issues: The error may occur if there are problems with the indexing of documents, such as missing or corrupted index entries.
  Database Issues: There may be issues with the underlying database that prevent proper indexing or retrieval of documents.
  Configuration Problems: Incorrect configuration settings in the archiving or indexing process can lead to this error.
  Document Deletion: If documents have been deleted or are no longer accessible, it can cause discrepancies in the index.
  
  Solution:
  
  
  Reindexing: 
  
  You can try to reindex the documents. This can often resolve issues related to missing or corrupted index entries.
  Use transaction code SARA to access the Archive Administration and perform reindexing.
  
  
  
  Check Archive Settings:
  
  Ensure that the archiving settings are correctly configured. Review the settings in transaction SARA and make sure they align with your business requirements.
  
  
  
  Database Consistency Check:
  
  Perform a consistency check on the database to ensure that there are no underlying issues affecting the indexing process.
  
  
  
  Review Logs:
  
  Check the application logs for any additional error messages or warnings that may provide more context about the issue. You can use transaction SLG1 to view application logs.
  
  
  
  SAP Notes:
  
  Search for relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation related to archiving and indexing for any additional troubleshooting steps or best practices.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and SLG1 (Application Log).
  Archiving Process: Understanding the overall archiving process in SAP can help in diagnosing issues related to document indexing.
  Performance Considerations: Regularly monitor the performance of the archiving and indexing processes to prevent future issues.
  
  By following these steps, you should be able to address the NI101 error and ensure that your document indexing is functioning correctly.