How To Fix NI025 - Item & of purchasing document & does not exist in system

SAP Error Message - Details

• Message type: E = Error

• Message class: NI - Document index processing

• Message number: 025

• Message text: Item & of purchasing document & does not exist in system

What causes this issue?

Translation: Almost identical with NI0110, NI112, NI114
The program needs item &V1& of pricing document no. &V2& in order to
perform the function you requested.
The system has recorded in an index that the item is or may be relevant.
For this reason, it is necessary for the item data to be read from the
database.
However, this data is missing.

System Response

Item &V1& of pricing document &V2& was not taken into account when the
function you requested was called.

How to fix this error?

Look into this matter.
The reason for the missing data record is likely to be one of the
following:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The pricing document has already been archived.
Hardware or software error, for example, faulty entry in index table
(LIS structure S111).
The complete pricing document &V2& has to be available in the system. If
necessary, contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NI025 - Item & of purchasing document & does not exist in system ?

  The SAP error message NI025 ("Item & of purchasing document & does not exist in system") typically occurs when you are trying to access or process a purchasing document (like a purchase order) and the specified item does not exist in the system. This can happen for several reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  Incorrect Item Number: The item number you are trying to access may be incorrect or mistyped.
  Document Deletion: The purchasing document or the specific item may have been deleted or archived.
  Document Status: The purchasing document may be in a status that does not allow access to the item (e.g., it may be blocked or not yet fully processed).
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems, especially in a distributed environment.
  Authorization Issues: The user may not have the necessary authorizations to view or process the purchasing document or item.
  
  Solutions:
  
  Verify Item Number: Double-check the item number and purchasing document number for accuracy.
  Check Document Status: Use transaction codes like ME23N (Display Purchase Order) to check the status of the purchasing document and ensure it is active and not deleted.
  Review Change Logs: If the document was recently modified, check the change logs to see if the item was removed or altered.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the purchasing document and its items.
  Consult with IT Support: If the issue persists, consult with your IT support team to check for any data synchronization issues or system errors.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or help files for more detailed information on purchasing documents and error handling.
  
  If the problem continues after trying the above solutions, it may be necessary to escalate the issue to your SAP support team or consult with SAP directly for further assistance.