How To Fix NI025 - Item & of purchasing document & does not exist in system

NI025 - Overview

• Message type: E = Error

• Message class: NI - Document index processing

• Message number: 025

• Message text: Item & of purchasing document & does not exist in system

What causes this issue?

Translation: Almost identical with NI0110, NI112, NI114
The program needs item &V1& of pricing document no. &V2& in order to
perform the function you requested.
The system has recorded in an index that the item is or may be relevant.
For this reason, it is necessary for the item data to be read from the
database.
However, this data is missing.

System Response

Item &V1& of pricing document &V2& was not taken into account when the
function you requested was called.

How to fix this error?

Look into this matter.
The reason for the missing data record is likely to be one of the
following:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The pricing document has already been archived.
Hardware or software error, for example, faulty entry in index table
(LIS structure S111).
The complete pricing document &V2& has to be available in the system. If
necessary, contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

NI025 - Details

• The SAP error message NI025 ("Item & of purchasing document & does not exist in system") typically occurs when you are trying to access or process a purchasing document (like a purchase order) and the specified item does not exist in the system. This can happen for several reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  Incorrect Item Number: The item number you are trying to access may be incorrect or mistyped.
  Document Deletion: The purchasing document or the specific item may have been deleted or archived.
  Document Status: The purchasing document may be in a status that does not allow access to the item (e.g., it may be blocked or not yet fully processed).
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems, especially in a distributed environment.
  Authorization Issues: The user may not have the necessary authorizations to view or process the purchasing document