How To Fix NAA640 - Update date &1 is outside the arrangement period

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 640

• Message text: Update date &1 is outside the arrangement period

What causes this issue?

Update date &V1& is outside the validity period of arrangement &V2&.

System Response

The update date is changed to the start date (&V3&) or end date (&V4&)
of the validity period of arrangement &V2&.

How to fix this error?

Please note that the update date has been changed, and if necessary take
account of the resulting changes to the assignment of business volume
date to a period (in the case of arrangements settled periodically).
The document date of the material document or invoice verification
document is used as the update date in the case of updating at the time
of goods receipt or invoice verification, or the delivery date of the
schedule line is used as the update date in the case of data updated
from the purchase order/delivery schedule. In the case of Settlement
Management documents (supplier billing documents and settlement
documents), the posting date (billing date) is used as the update date.
In some cases, the update date is changed to the start or end date of
the arrangement validity period if the original date is not within the
arrangement validity period (e.g. as a result of a data input error).
In the case of arrangement settled periodically, if the update date
falls in a period for which settlement accounting has already been
performed, business volumes are assigned to the next period for which
settlement accounting is due. The update date is changed accordingly.
This procedure ensures realtime inclusion of business volumes during
subsequent settlement.
For invoice verification documents entered in Release 3.0, the posting
date of the invoice verification document is used for the subsequent
update of business volume data. The "Document date" field in the PO
history is empty in the case of these documents.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA640 - Update date &1 is outside the arrangement period ?

  The SAP error message NAA640, which states "Update date &1 is outside the arrangement period," typically occurs in the context of contract management or arrangement processing within SAP. This error indicates that the date you are trying to use for an update or transaction falls outside the valid period defined for a specific arrangement or contract.
  Cause:
  
  Date Mismatch: The update date you are trying to enter is either before the start date or after the end date of the arrangement period.
  Incorrect Arrangement Period: The arrangement or contract may not be set up correctly, or the dates may not have been defined properly.
  System Configuration: There may be configuration settings in the SAP system that restrict updates to certain periods.
  
  Solution:
  
  Check Arrangement Dates: Verify the start and end dates of the arrangement or contract in question. Ensure that the update date you are trying to use falls within this range.
  Adjust the Update Date: If the update date is indeed outside the arrangement period, change it to a date that is within the valid range.
  Review Contract Setup: If the arrangement period is incorrect, you may need to adjust the contract or arrangement settings to reflect the correct dates.
  Consult Documentation: Review any relevant SAP documentation or user manuals for guidance on managing arrangement periods and updates.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you navigate to the arrangement or contract management screens (e.g., ME33K for displaying contracts).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Permissions: Ensure that you have the necessary permissions to make updates to the arrangement or contract, as restrictions may also lead to errors.
  
  By following these steps, you should be able to identify the cause of the NAA640 error and implement a suitable solution.