How To Fix MW854 - GR doc. & &: The quantity selected is greater than GR qty. Adjustment!

SAP Error Message - Details

• Message type: E = Error

• Message class: MW - Messages IS-R / Allocation Tables

• Message number: 854

• Message text: GR doc. & &: The quantity selected is greater than GR qty. Adjustment!

What causes this issue?

When adjusting the allocation tables, you want to use a larger
quantity than is posted in the goods receipt.

System Response

The system automatically adjusts the quantities. The quantity to be
processed is set equal to the quantity of the goods received.

How to fix this error?

If you have entered several goods receipts for a purchase order,
you can process all of the goods receipts for this purchase order in
one step by entering the order number.
The system automatically groups the quantities of these goods
receipts together.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MW854 - GR doc. & &: The quantity selected is greater than GR qty. Adjustment! ?

  The SAP error message MW854 indicates that there is an issue with the Goods Receipt (GR) process, specifically that the quantity you are trying to process is greater than the quantity that has been received. This typically occurs during the process of adjusting or posting a goods receipt in the system.
  Cause:
  
  Quantity Mismatch: The quantity you are trying to enter for the goods receipt adjustment exceeds the quantity that was originally received. For example, if you received 100 units but are trying to adjust or post a receipt for 120 units, this error will occur.
  Incorrect Document Reference: You may be referencing the wrong document or line item that does not match the received quantity.
  Data Entry Error: There may have been a mistake in entering the quantity during the goods receipt process or while trying to adjust it.
  
  Solution:
  
  Verify Received Quantity: Check the original goods receipt document to confirm the quantity that was actually received. You can do this by navigating to the relevant transaction (e.g., MB03 for display goods receipt).
  Adjust Quantity: If you need to adjust the quantity, ensure that the quantity you are entering does not exceed the received quantity. If you need to receive more items, you may need to create a new goods receipt for the additional quantity.
  Check Document Flow: Review the document flow to ensure that all related documents (purchase orders, delivery notes, etc.) are correctly processed and that there are no discrepancies.
  Consult with Your Team: If you are unsure about the quantities or the process, consult with your inventory management or procurement team to clarify the situation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MB01: Goods Receipt for Purchase Order
  MB03: Display Goods Receipt
  MIGO: Goods Movement
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to perform goods receipt adjustments.
  Training: If you frequently encounter this error, consider additional training on the goods receipt process in SAP.
  
  By following these steps, you should be able to resolve the MW854 error and successfully process your goods receipt adjustments.