How To Fix MPE_EXEC_CONF038 - Confirmed quantity has been reduced and needs to be processed manually

SAP Error Message - Details

• Message type: E = Error

• Message class: MPE_EXEC_CONF - Messages for Shop Floor Order Confirmation

• Message number: 038

• Message text: Confirmed quantity has been reduced and needs to be processed manually

What causes this issue?

The confirmation quantities for an operation activity have been reduced.
This means that you now also have to reduce the quantities of the
operation that have already been confirmed. The system tried to correct
the quantities with an automatic confirmation for a negative quantity.
However<(>,<)> it is not possible to post negative quantities with
operation confirmations.

System Response

The system cannot post the automatic confirmation with negative
quantities.

How to fix this error?

You first have to cancel existing confirmations manually and then
correct the quantities here by reconfirming an appropriate value that is
not negative.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MPE_EXEC_CONF038 - Confirmed quantity has been reduced and needs to be processed manually ?

  The SAP error message MPE_EXEC_CONF038 indicates that the confirmed quantity for a production order or a related process has been reduced, and this situation requires manual intervention to resolve. This typically occurs in the context of production planning and execution, where the system detects a discrepancy between the expected and actual quantities.
  Cause:
  
  
  Quantity Reduction: The confirmed quantity may have been reduced due to various reasons, such as:
  
  Changes in production schedules.
  Material shortages.
  Quality issues leading to rework or scrapping of products.
  Manual adjustments made by users in the system.
  
  
  
  System Configuration: There may be configuration settings in the SAP system that dictate how quantity reductions are handled, which could lead to this error if not set up correctly.
  
  
  Data Inconsistencies: Inconsistencies in master data (like BOMs, routing, or inventory levels) can also lead to this error.
  
  
  Solution:
  
  
  Manual Processing: Since the error indicates that manual processing is required, you should:
  
  Review the production order or confirmation details to understand the reason for the quantity reduction.
  Adjust the confirmed quantities manually in the system as necessary.
  Ensure that any changes are documented and communicated to relevant stakeholders.
  
  
  
  Check Production Order: 
  
  Go to the production order in SAP and check the status and details of the confirmed quantities.
  Verify if there are any open issues or alerts related to the order.
  
  
  
  Review Configuration: 
  
  Check the configuration settings related to production confirmations and quantity handling in the SAP system.
  Ensure that the settings align with your business processes and requirements.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or help resources for specific guidance on handling this error message.
  Look for any notes or updates from SAP that may address this issue.
  
  
  
  Training and User Awareness: 
  
  Ensure that users involved in production planning and execution are trained on how to handle quantity reductions and the implications of manual adjustments.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO11N (Enter Production Order Confirmation) or COHV (Mass Processing of Production Orders) to manage confirmations effectively.
  SAP Notes: Check for any SAP Notes related to MPE_EXEC_CONF038 for additional insights or patches that may resolve underlying issues.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to address the MPE_EXEC_CONF038 error effectively.