How To Fix MN791 - Index created for settlement documents contains invalid entries

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 791

• Message text: Index created for settlement documents contains invalid entries

What causes this issue?

An error occurred during the compilation of the index of the created
settlement documents for condition records for arrangement &V1&.

System Response

The settlement documents created are not posted.

How to fix this error?

Contact your system administrator, as this problem is due to an internal
program error.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN791 - Index created for settlement documents contains invalid entries ?

  The SAP error message MN791 indicates that there are invalid entries in the index created for settlement documents. This typically occurs in the context of the SAP Controlling (CO) module, particularly when dealing with settlement documents related to internal orders, projects, or other cost objects.
  Cause:
  The error can be caused by several factors, including:
  
  Data Inconsistencies: There may be inconsistencies in the data related to settlement documents, such as missing or incorrect entries in the database tables.
  Corrupted Index: The index itself may be corrupted or not properly updated, leading to invalid entries.
  Custom Developments: If there are custom developments or modifications in the system, they might interfere with the standard processing of settlement documents.
  System Upgrades or Changes: Changes in the system, such as upgrades or patches, may lead to inconsistencies in the data or the index.
  
  Solution:
  To resolve the MN791 error, you can follow these steps:
  
  
  Rebuild the Index:
  
  Use transaction code SARA to access the Archive Administration.
  Check if there are any inconsistencies in the index and rebuild it if necessary.
  
  
  
  Check for Inconsistencies:
  
  Use transaction code SE16 or SE11 to check the relevant database tables (e.g., COEP, COSS, etc.) for inconsistencies or missing entries.
  You can also use transaction KOB1 to analyze the settlement documents and identify any discrepancies.
  
  
  
  Run Consistency Checks:
  
  Use transaction KSV5 to run consistency checks for the relevant cost objects and settlement documents.
  This can help identify and correct any inconsistencies in the data.
  
  
  
  Clear Invalid Entries:
  
  If you identify specific invalid entries, you may need to delete or correct them manually, depending on the nature of the data.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that can resolve the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance. They can provide more specific guidance based on your system configuration and the nature of the error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KOB1 (Display Actual Line Items), KSV5 (Display Settlement Documents), and SARA (Archive Administration).
  Database Tables: Understand the relevant database tables involved in settlement processing, such as COEP (CO Line Items), COSS (CO Object Summary), and others.
  Documentation: Review SAP documentation related to settlement processes in the Controlling module for a deeper understanding of how settlement documents are processed and indexed.
  
  By following these steps, you should be able to identify and resolve the issue related to the MN791 error message in SAP.