How To Fix MN613 - You can only change the document for final settlement (See long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 613

• Message text: You can only change the document for final settlement (See long text)

What causes this issue?

The document is used for the partial settlement of rebate arrangement
&V1& (<DS:GLOS.3526C095AFAB52B9E10000009B38F974>subsequent settlement
</>).
Since final settlement accounting has already been carried out for this
rebate arrangement, changing the documents for partial settlement is
not allowed.

System Response

It is not possible to change the posting lines of this document.

How to fix this error?

Since final settlement accounting has already been carried out for
rebate arrangement &V1&, you can only make changes involving the rebate
income or provisions for accrued rebate income in the settlement
document for final settlement.
However, if you really want to change the present document, proceed as
follows:
Delete or cancel the settlement document for final settlement.
Make the desired change to the document for partial settlement and post
the document.
Carry out settlement accounting again for rebate arrangement &V1&.
Check the document for final settlement.
You can refer to the "Business volumes" list, for example, for the
number of the settlement document for final settlement.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN613 - You can only change the document for final settlement (See long text) ?

  The SAP error message MN613 indicates that you are attempting to make changes to a document that is already in a final settlement status. This typically occurs in the context of project management or asset accounting, where certain documents are locked for changes once they have been finalized.
  Cause:
  The error occurs because:
  
  The document you are trying to modify has already been settled, meaning that all financial transactions related to it have been completed and closed.
  The system is designed to prevent changes to finalized documents to maintain data integrity and ensure accurate financial reporting.
  
  Solution:
  To resolve this error, you can consider the following options:
  
  
  Check Document Status: Verify the status of the document you are trying to change. If it is indeed in a final settlement status, you will not be able to make changes directly.
  
  
  Reopen the Document: If you need to make changes, you may need to reverse the final settlement. This typically involves:
  
  Unsettling the document, if your business processes allow for it.
  Making the necessary changes.
  Reapplying the settlement.
  
  Note: This process may require specific authorizations and should be done with caution, as it can affect financial reporting.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team. They can provide guidance on the appropriate steps to take based on your organization's policies.
  
  
  Review Documentation: Check the long text associated with the error message for additional context or specific instructions related to your SAP configuration.
  
  
  SAP Notes and Support: If the issue persists or if you believe it is a system error, check SAP Notes for any relevant updates or patches. You can also reach out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you manage document settlements, such as:
  
  CJ88: Final Settlement of Projects
  CJ02: Change Project
  F-02: General Posting
  
  
  User Authorizations: Ensure that you have the necessary authorizations to perform actions related to document settlements.
  Training and Documentation: Review any training materials or documentation provided by your organization regarding project settlements and financial processes in SAP.
  
  By following these steps, you should be able to address the MN613 error effectively.