How To Fix MN581 - Supplier business volume for condition basis could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 581

• Message text: Supplier business volume for condition basis could not be determined

What causes this issue?

Translation: Except for first line, identical to MN557.
The calculation rule &V1& specifies the form in which the supplier
business volume is used to determine the scale level.
However, the system was not able to determine this business volume
magnitude from the data of the purchasing document item.
An attempted conversion from the order unit of the PO item into the unit
&V2& of the scale basis was unsuccessful, due to the lack of suitable
conversion factors. Neither was it possible to convert via the document
conditions.

System Response

The function you called cannot be performed for this transaction. The
scale basis needed for settlement accounting purposes could not be
determined.

How to fix this error?

Ensure that the system is in a position to determine the business volume
in the above form.
To do so, you should maintain the gross or net weight, physical volume,
or points in the material master record, or define a suitable unit
conversion in the material master record (alternative unit of measure)
or info record (order unit, points).
Depending on the system settings, you can also enter the data manually
in the PO item (additional data).
If necessary, contact your system administrator.

If you have the necessary authorization, you can maintain the material
master record directly.
CALL "CHANGE MATERIAL MASTER" TRANSACTION:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<DS:TRAN.MM02>Perform Function</>
If you have the necessary authorization, you can likewise maintain the
info record directly.
CALL "CHANGE INFO RECORD" TRANSACTION:
<DS:TRAN.ME12>Perform Function</>
ENDIF
The relevant purchasing document has the number &V3&, (item &V4&).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN581 - Supplier business volume for condition basis could not be determined ?

  The SAP error message MN581, which states "Supplier business volume for condition basis could not be determined," typically occurs in the context of pricing and conditions in the SAP system, particularly when dealing with purchasing documents or conditions related to supplier agreements.
  Cause:
  The error can arise due to several reasons, including:
  
  
  Missing or Incorrect Data: The system may not have the necessary data to calculate the supplier business volume. This could be due to missing master data, such as vendor information, material master records, or purchasing info records.
  
  
  Condition Records: There may be issues with the condition records that are supposed to determine the pricing. If the condition records are not set up correctly or are missing, the system cannot calculate the business volume.
  
  
  Inconsistent Configuration: The configuration settings in the pricing procedure may not align with the expected data flow, leading to the inability to determine the business volume.
  
  
  Transaction Type Issues: The specific transaction type being used may not be compatible with the condition basis required for calculating the supplier business volume.
  
  
  Solution:
  To resolve the MN581 error, you can take the following steps:
  
  
  Check Master Data: Ensure that all relevant master data (vendor, material, purchasing info records) is complete and accurate. Verify that the vendor is correctly set up in the system.
  
  
  Review Condition Records: Check the condition records related to the pricing procedure. Ensure that they are correctly defined and active. You can do this using transaction codes like VK11 (Create Condition) or VK12 (Change Condition).
  
  
  Analyze Pricing Procedure: Review the pricing procedure assigned to the purchasing document. Ensure that it includes the necessary condition types and that they are configured correctly.
  
  
  Transaction Type Verification: Ensure that the transaction type being used is appropriate for the pricing conditions you are trying to apply.
  
  
  Debugging: If the issue persists, consider using the debugging tools in SAP to trace the execution and identify where the process is failing.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the condition basis and how it relates to supplier business volume.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to check the documents involved.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the MN581 error in your SAP system.