How To Fix MN561 - Function not defined for documents of category &

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 561

• Message text: Function not defined for documents of category &

What causes this issue?

This function is only defined for the following document categories:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Purchase order/scheduling agreement
Supplier billing document
Settlement document
Customer settlement
These are the documents whose document conditions (price determination)
form the basis for supplier business volume updates.
However, the document in question - &V3& - belongs to category &V1& (
&V2&).

System Response

The function you wish to call cannot be performed.

How to fix this error?

Contact your system administrator. This situation is probably due to a
program error.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN561 - Function not defined for documents of category & ?

  The SAP error message MN561, which states "Function not defined for documents of category &," typically occurs in the context of document management or when working with specific document categories in SAP. This error indicates that the system is unable to perform a certain function because it is not defined for the document category specified in the error message.
  Cause:
  
  Document Category Issue: The document category you are trying to work with does not have the required function defined in the system. This could be due to configuration settings or missing entries in the relevant tables.
  Missing Customization: If the document category is a custom one, it may not have been properly configured to support the functions you are trying to use.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to perform actions on certain document categories.
  
  Solution:
  
  
  Check Document Category Configuration:
  
  Go to the configuration settings for document categories in SAP (transaction code SPRO).
  Navigate to the relevant section for document management and check if the functions are defined for the document category in question.
  If not, you may need to define the necessary functions for that document category.
  
  
  
  Review Customization:
  
  If the document category is custom, ensure that all necessary configurations have been made.
  Consult with your SAP Basis or functional team to ensure that the document category is set up correctly.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to perform the action on the document category.
  You can check this using transaction code SU53 to see if there are any authorization issues.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to document management and the specific functions you are trying to use.
  This can provide insights into whether the function should be available for the document category.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They can provide more detailed insights based on your specific system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (for configuration), SU53 (for authorization checks), and others related to document management.
  SAP Notes: Search for SAP Notes related to error MN561 in the SAP Support Portal. There may be specific notes addressing this error with additional context or solutions.
  User Forums: Check SAP community forums or other user groups where similar issues may have been discussed. Other users may have encountered the same error and found solutions.
  
  By following these steps, you should be able to identify the cause of the MN561 error and implement a solution.