How To Fix MN460 - Settlement data from user exit includes invalid data records

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 460

• Message text: Settlement data from user exit includes invalid data records

What causes this issue?

The settlement data taken from a user exit at plant level includes data
even though settlement accounting is not carried out at plant level
(settlement type) or includes data stemming from other condition
records. This is not allowed.

System Response

Settlement accounting with regard to the condition record, and thus for
rebate arrangement &V3&, is not possible.

How to fix this error?

The programming in enhancement LWBON003, function module
EXIT_SAPLWN01_003, of function group XWNX must be changed.
The above data may not be included in structure
T_SETTLEMENT_VALUES_MWSKZ.
If necessary, please contact the person responsible in your enterprise.
The affected condition record has the (internal) number &V1&, item
number &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN460 - Settlement data from user exit includes invalid data records ?

  The SAP error message MN460, which states "Settlement data from user exit includes invalid data records," typically occurs during the settlement process in SAP, particularly in the context of internal orders, projects, or other cost objects. This error indicates that there are issues with the data being processed, often due to inconsistencies or invalid entries generated by a user exit or enhancement.
  Causes:
  
  Invalid Data Records: The user exit may be generating records that do not conform to the expected format or contain invalid values (e.g., incorrect cost elements, invalid account assignments).
  Inconsistent Data: There may be inconsistencies in the data being passed to the settlement process, such as missing mandatory fields or incorrect data types.
  Custom Logic Issues: If there is custom logic implemented in the user exit, it may not be handling certain scenarios correctly, leading to invalid records.
  Configuration Issues: Incorrect configuration settings in the settlement profile or related settings may lead to the generation of invalid records.
  
  Solutions:
  
  Review User Exit Logic: Check the code in the user exit (e.g., EXIT_SAPFMF05_001 for settlement) to ensure that it is correctly populating the data records. Look for any conditions that might lead to invalid data.
  Validate Data: Ensure that all data being passed to the settlement process is valid. This includes checking for mandatory fields, correct data types, and valid account assignments.
  Debugging: Use debugging tools to step through the settlement process and identify where the invalid records are being generated. This can help pinpoint the exact cause of the issue.
  Check Configuration: Review the configuration settings related to the settlement process, including settlement profiles and allocation structures, to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or notes related to the specific user exit and settlement process for any known issues or additional guidance.
  Testing: After making changes, perform thorough testing to ensure that the issue is resolved and that valid records are being processed correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the MN460 error. SAP frequently updates its knowledge base with solutions for common errors.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO88 (Order Settlement) or CJ88 (Project Settlement) to test the settlement process.
  User Exits and Enhancements: Understand the specific user exits or enhancements that are being used in your system, as they can vary based on customizations.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or consult with a technical expert who specializes in SAP FI/CO (Financial Accounting and Controlling) modules.